What we are looking for
AscellaHealth is looking for an Events Coordinator to join our Marketing department to help manage the event planning and conferences process and implementation for the organization. They will assist with the event project plans, work with the vendors, create event agendas and budgets, assist with the development of all communications relating to events, assist with promoting events on social media, and track event success metrics. The Events Coordinator will work primarily with the Marketing department but will collaborate with other departments as needed.
This position is a hybrid position with 3 days per week in our Berwyn, PA office as a focus when not traveling for business.
What the position will be doing
- Manage the events schedule for the company.
- Work with the marketing, sales, and business development departments to identify the objectives of an event, and assist with creating concepts, setting schedules and deadlines, and preparing and tracking budgets.
- Conduct short- and long-term planning for each event.
- Assist with conceiving and assembling creative and innovative event themes and attractions to enhance event experiences.
- Research vendors (meeting space, catering, decoration, etc.) and choose the best combination for quality and cost.
- Assist with negotiating contracts with vendors.
- Book and inspect banquet and catering functions, hotel accommodations, meeting facilities, and other spaces necessary for events and monitor their activities to ensure quality control.
- Assist with managing the logistical aspects of an event by working seamlessly with other departments and outsourced service providers to host effective and inspiring events.
- Build relationships with vendors and other business partners by researching and contracting with qualified, high-value service providers and nurturing partnerships with other organizations and businesses.
- Monitor event costs to ensure adherence to developed budgets including marketing and merchandising, audio-video components, speaker and guest logistics, safety and security, participant services, transportation, housing, catering, etc.
- Coordinate all event operations (preparing venue, invitations, catering, etc.)
- Assist with the development of all communications needed for events including invitations, marketing materials signage, etc.
- Complete final checks on the day of the event, before and during, (event space layout, materials, catering, technology, etc.) to ensure everything meets standards.
- Coordinate and oversee event happenings, and address guest inquiries before, during, and after events.
- Provide report-out on each event to Marketing Leadership including lessons learned, overall budget, metrics around success, etc.
- Attend specific event planning-industry events and seminars and keep up with trends and best practices.
- Perform other related duties as assigned or as necessary; remaining flexible and adaptable in work schedules and work assignments as defined by departmental and organizational needs.
Necessary Skills, Education & Abilities
- Bachelor’s degree (or 4-year equivalent) in marketing, hospitality management, public relations, or a related field.
- 3 or more years of experience in event coordination or planning in a corporate environment.
- Solid understanding of event management procedures
- Experience with managing budgets and tracking expenses.
- Proven track record of creative, successful events.
- Understanding of key performance indicators in events management
- Proficiency in digital event promotion tools such as social media channels
- Ability to thrive in a fast-paced environment with constantly changing priorities.
- Ability to remain calm under pressure.
- Ability to be highly transparent, ethical, and driven. Relentless attention to detail, and the ability to be a creative self-starter and team player.
- Excellent written and verbal communication skills are necessary.
- Exceptional oral and written skills, exceptional interpersonal skills, and ability to work closely with other departments.
- Ability to think and act independently, formulate, and support new ideas, and champion new initiatives within and beyond the scope of own responsibilities.
- Demonstrated proficiency in Microsoft applications including Word, Outlook, and Excel.
About AscellaHealth
AscellaHealth, a global healthcare and specialty pharmacy solutions organization, serving patients, life sciences manufacturers, payers, and providers, offers a comprehensive portfolio of uniquely tailored, tech-enabled services supporting complex, chronic conditions or rare diseases that require specialty medications and/or cell and gene therapies. A recipient of numerous industry awards for innovation, including Deloitte Technology Fast 500™ and Inc. 5000, AscellaHealth’s customized, patient-centric approach is built upon proprietary technology processes for end-to-end solutions to streamline the commercialization of specialty medications and proactively address unmet client needs, optimize clinical health outcomes and improve the quality of life for this patient population.
AscellaHealth brings a rare and special perspective to all stakeholders. Our Culture
- The AscellaHealth culture is one of diversity and inclusion with a patient-centric approach in all we do
- Our highly innovative and collaborative environment ensures we deliver best-in-class specialty pharmacy solutions addressing the unmet needs in the market
AscellaHealth provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
