Executive Assistant to CTO, VP Product & Head of Engineering

Lightspark is the easiest, most reliable, enterprise-grade gateway to the Lightning Network, enabling money to move just like bits and bytes do on the Internet. Lightspark services aim to be the fastest, lowest cost, easiest and most reliable way to send and receive payments globally using Lightning. We want to  deliver open payments for the Internet at scale and we’re laser-focused on solving real problems for our customers with best-in-class innovative software solutions.  We aim to help businesses around the world benefit from real time payments and build amazing new experiences for themselves and their customers. Lightspark is headquartered in Los Angeles but serving the world.

What You'll Be Doing:

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  Provide Executive support to our Chief Technology Officer, Head of Engineering and VP of Product
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  Calendar Management: Efficiently manage and optimize the executives’ calendars, prioritizing commitments to ensure that meetings, deadlines, presentations, and other duties are carried out seamlessly.
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  Meeting Coordination: Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items. 
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  Event Coordination: Plan, execute, and oversee group events, off-sites, and team-building activities in collaboration with admin team
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  Handle confidential information and sensitive documents with discretion and professionalism
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  Assist in budget tracking, expense reporting, and invoice processing
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  Support the day to day life and culture of the engineering team
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  Collaborate with the admin and office management team as needed with office-related tasks - lunches, preparing meeting rooms, organizing supplies, liaising with vendors, etc.
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  Work closely with IT to ensure smooth engineering and product new-hire onboarding

What We're Looking for:

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  4+ years experience in Executive Assistant roles in a technology company supporting technical leadership
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  Willingness to be agile and jump in wherever is needed. We are a startup!
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  High level of proficiency in office software (e.g., Microsoft Office suite, Google Workspace, Slack)
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  Experience managing multiple complex calendars & scheduling meetings across global time zones
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  Excellent organizational and time management skills
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  Experience developing strong relationships, at all levels across an organization 
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  Experience communicating accurately through a variety of tools - email, Slack, etc
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  Experience handling multiple tasks and prioritizing effectively in a fast-paced environment
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  Attention to detail and a high degree of accuracy
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  Experience working with confidential and sensitive materials with discretion
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  Experience working in and contributing to a Team environment
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  Problem-solving abilities and a proactive approach to tasks
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  Flexibility to work outside core hours if needed
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  Proactively contribute innovative ideas and recommendations to the team, fostering a culture of continuous improvement and cultivating a positive work environment 
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  Ability to work onsite at our offices in Culver City, Los Angeles, California