Description
Administrative Assistant
Full-Time, Permanent
Toronto, ON, Ottawa, ON or Vancouver, BC
Reports to: Vice President, Governance & Compliance
Direct Reports: No
Join us in our mission to change what it is to be blind in Canada. Founded in 1918, CNIB is one of Canada’s oldest charities. We believe our new strategic plan, The Way Forward, will once again revolutionize the way we serve and support our community from coast to coast. Working with us means that you'll be part of an ambitious, diverse team that's committed to changing what it is to be blind today. We're looking for a mission-driven Administrative Assistant who is passionate about creating more accessible, inclusive, and equitable communities across Canada where people with low vision have unlimited opportunities and can experience life free from barriers and discrimination.
Your Impact at CNIB
- Support meetings by preparing meeting agendas, documents, minutes and action items; coordinate meeting logistics including but not limited to scheduling meetings, booking rooms, and coordinating catering.
- Support calendar management by managing complex calendars, and proactively prioritize meetings, as needed.
- Serve as the primary point of contact for internal and external inquiries.
- Act as a liaison between departments to ensure seamless administration, and proactively escalate and resolve potential issues.
- Draft and proofread documents as needed, while also maintaining confidential documents.
- Coordinate travel logistics by building itineraries through the internal travel team.
- Support with processing travel expense and collecting receipts.
- Support with coordinating of special events and initiatives.
- Manage expense reporting and reconciliation for members of the Senior leadership team, ensuring accuracy and compliance with organizational policies.
Requirements
Who you are:
Education and Certifications
- Degree or diploma in related field, or equivalent work experience.
Experience and Qualifications
- 2+ years of administrative support experience, preferably in corporate or non-profit environment.
- Strong organization and multitask abilities, with the capacity to prioritize task effectively in a fast-paced environment.
- Ability to adapt to changing priorities and work independently with limited supervision.
- Excellent written and verbal communication skills.
- Strong attention to details.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Experience with project management tools.
- Experience with Salesforce or other CRM tools is an asset.
- Demonstrate professionalism with the ability to work with confidential and sensitive information with great discretion.
- Demonstrate a passion for supporting individuals with visual impairments and align with CNIB’s mission and values.
- Ability to work effectively as part of a team and build positive working relationships.
- Personal or professional experience relating to blindness and sight loss is considered an asset.
- Personal or professional experience working with assistive technology and/or accessible environments is considered an asset.
Benefits
Perks
We offer industry leading comprehensive and competitive Total Rewards packages and a wide range of perks, including:
- Flexible and hybrid working arrangements and schedules.
- Opportunities for professional development and growth, including internal inclusion, diversity equity and accessibility (IDEA) initiatives.
- Competitive paid time off inclusive of annual vacation entitlement, additional paid holidays, wellness days, and personal days.
- Group insurance benefits include dental, health and vision care.
- Employer-sponsored pension plan.
- Years of service awards and year-round rewards as part of our employee recognition program.
- Enticing internal employee referral program.
Be Part of Our Mission
If this sounds like the role for you, please visit our website to submit an application.
Closing date:
April 5th, 2024
Please note that while we invite applications from all interested and qualified applicants, we are unable to follow-up with every applicant.
Working Together for Change
Our diversity is our strength – we take pride in our inclusive workplace. We are committed to recruiting and selecting candidates through fair, transparent, and accessible practices. We strongly encourage applications from members of groups that have been historically disadvantaged and marginalized, including but not limited to Indigenous peoples, racialized persons, persons with disabilities, people who are blind, partially sighted, or Deafblind, and those who identify as women and/or 2SLGBTQ+.
CNIB is committed to accommodating applicants with disabilities and will work with applicants requesting accommodations at any stage of the hiring process.Learn more about our mission here.
