EXECUTIVE ASSISTANT
Reston, VA We are Intact, an IT consulting company unlike any other you've seen. We are committed to customer success, employee satisfaction, and making the world a better place. Our culture thrives on individuality, independence, autonomy, and empowerment. We know that our people are our most valuable assets; therefore, we demonstrate an authentic interest in the well-being of our employees. We promote a healthy work/life balance full of flexibility to spend time with your family and cultivate your unique personal hobbies and interests.
We are committed to delivering an exceptional experience to our customers, and we know that begins with employees who feel valued and fulfilled. We take pride in creating a positive workplace and experience for our employees and have been named a Washington Post Top Workplace in 2016, 2017, 2018, 2019, 2021, 2022 and 2023. We really care about you, and we really mean it! Visit our team page, if you’d like to see what other employees are saying. We are growing fast and we’re seeking an Executive Assistant to join us in our mission to help customers achieve real outcomes.
Are you calm, cool and collected in the face of chaos? Can you manage email communications and scheduling in your sleep? Enjoy keeping things organized? Know that the key to success lies in making people’s lives easier? Let’s talk! This position is preferably onsite in our Reston, VA office with potential for flexibly for hybrid.
Duties & Responsibilities
- Demonstrated ability to communicate on the executive's behalf through written and verbal communication
- Work as the ambassador for executive leadership
- Demonstrated ability to plan and coordinate small to large events, both internally and for our customers
- Ability to provide critical thinking skills to a situation and act
- Ability to implement processes that may be cross-functional
- Working knowledge of logistical and budget requirements
- Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters
- Coordinate end-to-end travel needs, including booking all travel and hotels, directions, commuting time and ground transportation
- Respond to inquiries in a professional and timely manner
- Demonstrate a high level of professionalism in dealing with confidential and sensitive issues and maintain corporate confidentiality standards at all time
- Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
- Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
- Researching and conducting data to prepare documents for review and presentations for customers and internal audiences
- Helping prepare for meetings
- Accurately recording minutes from meetings
- Using various software, including word processing, spreadsheets, databases, and presentation software
- Reading and analyzing incoming memos, submissions, and distributing them as needed
- Experience as a virtual assistant
- Opening, sorting and distributing incoming emails, and other correspondence
- Provide general administrative support
Required Qualifications:
- 5+ years of experience as an Executive Assistant
- Exceptional written/verbal communication and organizational skills
- Must be able to work with minimal supervision
- Good interpersonal skills to work with different management levels
- Ability to organize a daily workload by priorities
- Must be able to meet deadlines in a fast-paced quickly changing environment
- A proactive approach to problem-solving with strong decision-making skills
- Someone that hits the ground running
- Experience exercising judgment and discretion with sensitive/confidential and proprietary information
- Strong attention to detail and ability to follow through with a high-level of accuracy
- Working knowledge of Microsoft Office Suite
Intact Technology’s Talent Vision: All for One, One for All!
- We are stakeholders in our customer’s success. Do it well or not at all!
- We are super passionate about delivering the best outcomes for our customers
- Our people are doers, makers, creators, thinkers and creative problem solvers
- Our culture thrives on individuality, independence, autonomy and empowerment
- We encourage a healthy work/life balance
Exceptional benefits for exceptional performers:
- Ongoing personal and professional development
- Qualified 401k Program
- Virtual happy hours and other team building events
- Wellness Clubs that cater to different interests
Intact Technology empowers IT leaders to deliver meaningful outcomes through IT operations software consulting services and managed services that are 100% risk-free, adoption-focused, and surprisingly simple. Intact Technology is an Affirmative Action Employer and is committed to providing equal employment opportunities without regard to an individual’s race, color, religion, age, gender identification, sexual orientation, veteran status, national origin, or disability.
