Altarum Institute (Altarum) is a nonprofit organization with offices in Ann Arbor, MI; Arlington, VA; Silver Spring, MD; and Portland, ME. We improve the health of disenfranchised populations by combining our expertise in public health and health care delivery to address health disparities, improve programs, and build better systems of care. Our clients include various federal and state agencies, as well as organizations in the philanthropic and private sectors.
Altarum’s Community Health Practice Area is seeking a Administrative Specialist with education and/or experience in behavioral health to support multiple projects focused on substance use and mental health treatment and recovery, crisis intervention, and peer recovery support services. The successful candidate will provide support for large training and technical assistance (TA) projects, including notetaking for client and team meetings; scheduling and coordinating meetings, webinars, and other TA events; creating, gathering, and arranging transport for in person meetings and conferences; updating spreadsheets and tracking forms; and other project administrative duties.
This position requires excellent organizational skills, verbal and written communication, and attention to detail. During your career at Altarum you will work on many projects, and your specific tasks and responsibilities will vary across projects, with the potential for career advancement.
Responsibilities
- Provide administrative and coordination support to the TA team as they serve grantees across the country
- Take notes during project meetings, synthesize key decisions made, summarize action items
- Schedule and coordinate project meetings and training/TA activities and events
- Assist in updating project activities and communications in the TA activity tracker to maintain a timely account of project activities across the team
- Coordinate consultant participation in TA and assist in the arrangement and the coordination of consultant travel.
- Assist in the coordination of the project deliverables.
- Provide administrative support as requested for the development of TA packages, reports, memos, tools, toolkits, online learning courses, webinar presentations, and podcasts.
- Work collaboratively with Altarum project staff and with other external TA providers.
Qualifications
- Bachelors degree preferred or equivalent experience
- 1-3 years of administrative coordination experience
- Experience with coordinating and notetaking for meetings, trainings, and virtual events; scheduling internal and external meetings for project teams; and coordinating consultant agreements and travel arrangements
- Experience coordinating and facilitating virtual meetings; experience with Zoom and Microsoft Teams preferred
- Knowledge of Microsoft Office Applications, Smartsheet, and ability to utilize SharePoint and other online communication tools
- Excellent critical and analytical thinking, willingness to step into new roles, strong communication skills, team focused mentality, and a commitment to continuously learning and improving
- Interest related to Behavioral Health services.
- Ability to travel and provide TA event coordination on-site, as needed
Logistical Requirements
- At this time, we will only accept candidates who are presently eligible to work in the United States and will not require sponsorship
- Our organization requires that all work, for the duration of your employment, must be completed in the continental U.S. unless required by contract
- Ideal candidate will live in the Arlington, VA area and be able to commute around the DC Metro Area, as needed
- If you are local to our offices in Arlington, Silver Spring, Ann Arbor, or Portland, ME, this role will be hybrid
- Must be able to work during eastern time unless approved by your manager
ABOUT ALTARUM:
Altarum is a nonprofit organization focused on improving the health of individuals with fewer financial resources and populations disenfranchised by the health care system. We work primarily on behalf of federal and state governments to design and implement solutions that achieve measurable results. We combine our expertise in public health and health care delivery with technology development and implementation, practice transformation, training and technical assistance, quality improvement, data analytics, and applied research and evaluation.
Our innovative solutions and proven processes lead to better value and health for all. In addition to the meaningful and challenging work, Altarum offers an outstanding benefits program that includes paid time off, tuition reimbursement, 401k (3% employer contribution plus opportunity for gainsharing), a flexible work environment, and much more. We invite you to explore exciting and rewarding career opportunities with us. Altarum provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Apply for this job
