FloQast, Inc seeks an Executive Assistant to assist the CFO with travel, calendar management and supporting day-to-day functions of the department. The ideal candidate will be professional, detail-oriented, and have strong project management skills that will help ensure efficiency and communication between the Executives and employees. This role operates as the key administrative support to the CFO and secondarily to other executives within the C-Suite.
*Visa sponsorship is NOT available at this time.
What You'll Do:
- Coordinate the complex and ever-changing professional calendars of the CFO & team, including balancing multiple, sometimes conflicting priorities and deadlines.
- Become acutely familiar with CFO, CFO Direct Reports and Company priorities - Working both with internal stakeholders and external investors for meeting coordination.
- Coordinate department wide financial communications (weekly newsletters)
- Coordinate, plan and manage key internal & external meetings (staff meetings, board meetings etc.) and special events.
- Manage the delivery of meeting materials, attend meetings and provide an organized agenda and post-meeting notes/follow ups.
- Coordinate, plan and manage travel arrangements at the direction of the Executives.
- Manage confidential and non-routine information and facilitate communication between appropriate people and teams.
- Submit and manage Executive expense reimbursements.
- Communicate effectively, efficiently, and professionally with service requests of Executives as needed.
- Partner with other administrative support team members on ad hoc projects.
- Perform other duties or special projects as needed.
What You'll Bring:
- 2 years minimum experience of Administrative Assistant experience supporting a C-Suite or Partner level executives within the Investment Banking of Venture Capital industry
- Knowledge of office administration responsibilities, systems and procedures
- Proficiency in MS Office and G Suite
- Highly energetic, positive and enthusiastic team player with strong interpersonal skills and collaborative orientation
- Detail oriented with strong problem-solving and decision making skills
- Self-starter with a high level of initiative and follow-through
- Strong sense of ownership and urgency, organizational and time management skills, ability to multitask and prioritize work
- Excellent communication (written and verbal), interpersonal and consultative skills
- Strong work ethic and integrity
- Ability to work well under tight deadlines and respond to rapidly changing demands and fulfill efficient follow ups
#LI-Hybrid#LI-SM1#BI-HybridThe base pay range for this position is $80,000- $110,000. Compensation is not limited to base salary. FloQast values our Total Rewards, and offers a competitive and elaborate Benefits Package including, but not limited to, Medical, Dental, Vision, Family Forming benefits, Life & Disability Insurance, Unlimited Vacation, and participation in our Employee Stock Program. FloQast reserves the right to amend, change, alter, and revise pay ranges and benefits offerings at any time.
All applicants acknowledge that by applying to this position you understand that this specific pay range is contingent upon meeting the qualifications and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.About FloQast www.floqast.comFloQast is the leader in accounting workflow automation created by accountants for accountants.
By automating and modernizing everyday accounting workflows, FloQast enables accountants to work better together and perform their tasks with greater efficiency and accuracy. The cloud-based, AI-enhanced software is trusted by more than 2,500 accounting teams, including those at Snowflake, Kodiak, Instacart, Zoom, and The Golden State Warriors - and still growing! We aspire to forever elevate accounting and improve both the practice and perceptions of the profession.Our values serve as a compass that guides our decisions and are considered non-negotiable, especially when it comes to hiring.
Together with our employees, partners, and customers, we live these values every day.Unwaveringly Authentic Ambitious with IntegrityEmpowered to GrowCommitted to CollaborationCustomer Obsessed in All WaysHere’s Why You Should Apply:Amazing Benefits - FloQast pays 100% of the premium for employees and families for most Medical, Dental, & Vision plans. Competitive Compensation & Stock OptionsFloQast is regularly rated as a Best Place to Work!- Inc. Magazine’s Best Workplaces in 2023, 2022, and 2021- Best Places to Work by LA Business Journal since 2017 (that’s 6 years!)- Built In’s Best Place to Work in Los Angeles 4 years in a row!Professional Growth & Community - We believe community extends through and beyond the office.
We have Employee Resource Groups, community volunteer opportunities, social events, DEI initiatives, and reimbursements for professional development relevant to your role. Work-Life Balance - We have unlimited PTO along with a generous parental leave policy. To top it off, we have Mental Health Days, where the company closes to allow employees to unplug, relax, and recharge (we know Zoom fatigue is a real thing!)Employee Choice Policy - Employees can work from home and also have the option to work in a FloQast office or maintain a hybrid work schedule. Our customers love us! See for yourself on G2 Crowd. FloQast, Inc is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law.
We aim to recruit the right people for the jobs we have to offer, and to assess applications on the basis of relevant skills, education, and experience. We welcome people of different backgrounds, experiences, abilities, and perspectives. We are an equal opportunity employer and strive to provide a professional and welcoming workplace for all employees.Apply for this job
