Executive Assistant to the CEO / Office Manager

At Groq.

We believe in an AI economy powered by human agency. We envision a world where AI is accessible to all, a world that demands processing power that is better, faster, and more affordable than is available today. AI applications are currently constrained by the limitations of the Graphics Processing Unit (GPU), a technology originally developed for the gaming market and soon to become the weakest link in the AI economy.

Enter Groq's LPU™ Inference Engine.

Specifically engineered for the demands of large language models (LLMs), the Language Processing Unit outpaces the GPU in speed, power, efficiency, and cost-effectiveness. The quickest way to understand the opportunity is to watch the following talk –

groq.link/scspdemo.

Why join Groq?

AI will change humanity forever, and we believe preservation of human agency and self determination is only possible if AI is made affordably and universally accessible. Groq’s LPUs will power AI from an early stage, and you will get to leave your fingerprint on civilization.

Executive Assistant to the CEO / Office Manager

Mission:

To provide exceptional executive support and efficient office management that enables the CEO and Groq to achieve their goals.

Responsibilities & Outcomes:

Executive Support / Personal Assistant

• Provide comprehensive and complex administrative support to the CEO; manage calendars, schedule meetings, coordinate travel arrangements, and manage inbound/outbound communications
• Maintain and update critical documentation, including spreadsheets, expense reports, and travel itineraries, ensuring accuracy, organization, and timely submission
• Provide personalized assistance to the CEO, discreetly handling errands, reservations, and personal appointments with professionalism and attention to detail
• Maintain the highest level of confidentiality and discretion in all aspects of the role, protecting sensitive information

Office Manager

• Receptionist / Onsite visits: management of Swiftlane badging system for Castro office and Zanker lab. Monitoring security cameras and guard reports. Escorting office/lab visitors, and answering Groq mobile phone calls. Administrative support includes redirecting employee inquiries to appropriate contacts. 
• Facilities management: coordinating with property management for service repairs and maintenance for Castro office and Zanker lab. Liaise and cultivate working relationships with vendors such as building security, guard services, HVAC, janitorial staff, maintenance, etc. 
• Office upkeep: provide a clean and pleasant workplace experience for visiting employees. Maintain well-stocked office and kitchen supplies for Castro office and Zanker lab.
• Vendor Management / Accounting: evaluate, onboard, and partner with vendors. Ensure timely monthly payment of facilities invoices, bookkeeping and submission of expense reports.
• Onsite Support: receive and coordinate deliveries for Castro office and Zanker lab (in person and remotely). Pick up mail from the Mountain View post office, sort, and distribute to appropriate teams. Coordinate package pickup. Manage outgoing mail and packages when necessary. As the onsite contact, provide support to ensure smooth company events, team celebrations, F2F meetings, and other ad hoc projects.

Ideal candidates have/are:

• BA/BS degree or equivalent work experience.
• Minimum 5 years of experience providing comprehensive administrative support to senior leaders in a high-growth, fast-paced organization, with a proven ability to adapt quickly to changing priorities and dynamic workflows.
• Minimum 4 years of direct experience in office management, facilities, or operations. 
• Exceptional organization, multitasking, and problem-solving skills, with the ability to anticipate needs and adapt quickly to changing priorities.
• Outstanding communication and interpersonal skills, maintaining strict confidentiality while effectively interacting with internal and external partners.
• Proficiency in productivity tools (Google Office Suites, travel portals, expense report software) and experience in office management, facilities, or operations.

Attributes of a Groqster:

• Humility - Egos are checked at the door
• Collaborative & Team Savvy - We make up the smartest person in the room, together
• Growth & Giver Mindset - Learn it all versus know it all, we share knowledge generously
• Curious & Innovative - Take a creative approach to projects, problems, and design
• Passion, Grit, & Boldness - no limit thinking, fueling informed risk taking

Compensation:

At Groq, a competitive base salary is part of our comprehensive compensation package, which includes equity and benefits. For this role, the base salary range is $86,900 to $183,800, determined by your skills, qualifications, experience and internal benchmarks.

Location: 

Groq is a geo-agnostic company, meaning you work where you are. Exceptional candidates will thrive in asynchronous partnerships and remote collaboration methods. Some roles may require being located near our primary sites, as indicated in the job description.  

At Groq:

Our goal is to hire and promote an exceptional workforce as diverse as the global populations we serve. Groq is an equal opportunity employer committed to diversity, inclusion, and belonging in all aspects of our organization. We value and celebrate diversity in thought, beliefs, talent, expression, and backgrounds. We know that our individual differences make us better.