Summary:
Verinext is seeking a highly organized and detail-oriented AP Specialist to join our growing team. As an AP Specialist, you will play a critical role in ensuring the accuracy and timeliness of vendor payments, contributing to the financial stability of our company. You will be responsible for processing invoices, reconciling statements, and maintaining accurate records. Your attention to detail, strong work ethic, and ability to prioritize tasks will be essential in maintaining our financial integrity.
Responsibilities:
- Review and process vendor invoices timely and with accuracy, adhering to Verinext’s internal policies and procedures
- Process between 100-200 AP invoices/week.
- Reconciles invoices, credit cards, and payments.
- Prepares and processes accounts payable checks, wire transfers and ACH payments
- Reconcile vendor statements with meticulous attention to detail, identifying and resolving discrepancies promptly
- Resolve purchase order, contract, invoice, and/or payment discrepancies
- Make proper determination and application of expenses to appropriate G/L accounts
- Maintain accurate and up-to-date records of all accounts payable transactions using Verinext’s accounting software
- Assist with month-end close processes, contributing to the accuracy and timely completion of financial statements
- Provide support for audits by responding to auditor inquiries and compiling necessary documentation
- Collaborate with internal departments to resolve payment issues or discrepancies
- Maintain positive relationships with external vendors by addressing their inquiries promptly
- Assist with other accounting duties as assigned by the AP Manager
Qualifications:
- High school diploma or equivalent
- 3+ years of experience in accounts payable, preferably in a fast-paced environment
- Proven ability to work independently and manage multiple tasks simultaneously, effectively prioritizing tasks, meeting deadlines, and maintaining a high level of accuracy and attention to detail
- Excellent organizational skills and attention to detail with a meticulous approach to ensuring the integrity of financial data, maintaining compliance with internal policies and procedures, and adhering to Generally Accepted Accounting Principles (GAAP)
- Strong communication and interpersonal skills to interact effectively with internal departments, such as Purchasing and Procurement, to resolve payment issues or discrepancies, and with external vendors to address inquiries
- Proficient in Microsoft Office Suite, including Excel, with the ability to utilize various functions, formulas, and pivot tables
- Experience with accounting software, such as NetSuite or SAP, is a strong plus, demonstrating familiarity with accounting principles, software applications, and reporting procedures
- Experience with Expense Reporting Tools, such as Concur
- Familiarity with Generally Accepted Accounting Principles (GAAP) is desirable
