To be considered for this role candidates must be fully bilingual in English and Spanish
As an Administrative Assistant at GBS Group, your primary responsibility will involve closely collaborating with colleagues to fulfill administrative duties for accountants, management, and customers. This role requires possessing exceptional interpersonal and problem-solving skills. Your time at GBS Group as an Administrative Assistant will entail facilitating various administrative tasks within the department.A crucial aspect of this position is the ability to handle confidential information with the utmost discretion.
You must be adaptable to handle multiple competing demands efficiently while providing the highest level of customer/client service and response. Success in this role will be measured by your capability to achieve high-performance goals and meet deadlines, even in a fast-paced environment.Key Responsibilities:
- Send, mail, and process client deliverables through our client portal, email, and mail.
- Send documents for e-Signature
- Responding to client inquiries via phone, email, or in-person
- Manage executives’ calendars
- Making travel, meeting, and event arrangements
- Prepare documents and reports needed for management
- Supports General Office Functions
- Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.
- Greets and directs visitors to the company.
- Takes and retrieves messages for various personnel.
- Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
- Receives, sorts, and forwards incoming mail.
- Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
- Assists in the ordering, receiving, stocking, and distribution of office supplies.
- Assists with other related clerical duties such as photocopying, faxing, filing, and collating.
Qualifications:
- Fully Bilingual in English & Spanish
- Prior customer service experience
- Extraordinary interpersonal and problem solving skills
- Intermediate Microsoft Office skills (Outlook, Word, Excel, and PowerPoint)
Other Qualifications:
- Background in administrative, accounting, or taxes
- Customer service: 1 year (Preferred)
Ability to commute/relocate:
Job Type: Full-timeSalary: $40k to $45k per yearBenefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
About GBS GroupAt GBS Group we help entrepreneurs and executives create opportunities by building better businesses. We accomplish our mission by providing integrated business solutions to small and medium businesses. GBS Group has 4 main areas of expertise:
- Start-up Services
- Financial & Tax Advisory
- Business Consulting
- Human Capital Management
At GBS Group, our diverse team of multi-disciplinary consultants partners with our clients to ensure that they are accomplishing their business goals.GBS Group prides itself on providing high-quality services through a culture of empathy, understanding, and integrity with our clients. Our client’s success is our success.
