ApplyDescription
RDTS is seeking a cleared Program Assistant to support the The Office of Civil Service Talent Management at the U.S. Dept of State in Washington, D.C. This position is full-time (8:00am-5:00pm) and hybrid. The assistant is responsible for most administrative duties in the office. This person will manage employee records, organize files, answer calls, and provide support to the entire office. As administrative assistant, the ideal candidate will be highly organized and able to handle records and computer systems.
HR Program Assistant
- Scheduling and updating the Director’s and Deputy Director’s calendars.
- Preparing and submitting Time and Attendance records for the office.
- Coordinating and tracking multiple, often time-sensitive externally tasked assignments across multiple divisions, including uploading items in the Document Management System.
- Facilitating the administrative onboarding tasks for new employees
- Maintaining the office suite, equipment and inventory supplies and coordinating general repairs and ordering replacement supplies, as needed.
- Updating office policies, procedures, and home page of the office SharePoint site.
- Creating, updating, and maintaining records, communications, and databases.
- Preparing, copying, and/or scanning correspondence, documentation, or presentation materials.
- Supporting divisions and staff requests, including conducting research, as needed.
- Preparing travel arrangements for office staff and managers.
- Organizing special functions and social events (in-person, virtual, and hybrid) and greeting guests.
- Engaging GTM Front Office (GTM/FO) Staffers, and hand carrying packages to the GTM/FO.
- Other duties as assigned.
RequirementsAdministrative Officer Requirements and Qualifications:
- Active Security Clearance
- Excellent written and verbal communication skills
- Excellent inter-personal skills, for both in-person and virtual engagement
- Highly organized multi-tasker with excellent time management skills and ability to prioritize in a fast-paced environment.
- Willingness to learn, solve problems that may require research, and motivated to take on additional projects.
- Self-directed, takes initiative and able to work without supervision.
- Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field. Experience scheduling appointments/updating calendars a must.
- Proficient computer skills, including Microsoft Office 365 Suite (Word, PowerPoint, Excel, and Teams), Webex, and Zoom; and willingness to develop computer literacy further.
- General knowledge of the State Department environment a plus.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
