Ideas United is a creative studio built on the power of storytelling. Our progressive model allows our team to take an unconventional approach – by finding and fostering emerging talent, we have built a global talent network of 3,500 storytellers working alongside over 50 in-house creatives. We shape experiences, rethink conventions, and speak to new audiences across four key categories: students, brands, universities & nonprofits, and originals. We focus on producing authentic, story-driven content to create for a better future. We are a group of people working to lift voices and create change for the underrepresented, the emerging and the lifelong storytellers.
We are a team of people with diverse backgrounds, different perspectives, and unique interests. We are committed to creating an inclusive environment where everyone, regardless of race, gender, religion, sexual orientation, age, or disability have equal opportunities to thrive, collaborate and create. Click here to learn a bit about our team!
Summary
The Event Operations team oversees the planning and execution of in-person and virtual events at iU. From ideation to post-event evaluation, the team ensures each event reflects the partner's branding and vision while maintaining iU’s standard. The Event Manager will be responsible for low to medium complexity projects, showcasing their ability to think critically about timeline, budget, resources, and quality.
What you'll do:
- Develop, manage, and track event budgets
- Negotiate and maintain contracts with vendors, ensuring cost-effectiveness and compliance with budget constraints
- Design and oversee the execution of event timelines, including setup, actual event, and breakdown
- Manage all logistical aspects, such as stage management, transportation, housekeeping, security, and auxiliary services
- Coordinate front-of-house activities, including seating arrangements and ushering
- Act as the primary liaison for speakers and staff, handling all communications, scheduling, and logistics
- Oversee the recruitment, training, and management of event staff and volunteers, including creating staffing plans and establishing uniforms
- Collaborate with web teams for ticketing strategies and digital content management
- Ensure accurate and up-to-date event information on all platforms, including the event website
- Proactively manage web content as needed to enhance guest experience
- Maintain regular and effective communication with all internal stakeholders involved in the event
- Provide timely updates and reports on event status, challenges, and progress to management
- Contribute to department meetings with suggestions for process improvements
- Responsible for proactively learning and adopting new technologies and innovative practices to elevate work and overall efficiency
What we'll love about you:
- 1-5 years experience in event or hospitality management, preferably within an agency
- Negotiation and stakeholder relationship management skills
- Exceptional written and verbal communication skills, particularly in a hybrid work environment
- Skilled in Microsoft Office, Google applications, Zoom, and other forms of digital communication; experience with Monday.com is a plus
What you'll love about us:
- Competitive salary
- Health, vision, and dental insurance
- Unlimited PTO
- Robust 401k with company-matching
- Flexible working schedule + a hybrid environment
- Yearly professional growth + internal educational events
- Dog friendly office
If you require reasonable accommodation in interviewing, completing any employment testing, or otherwise participating in this hiring process, please use our application to indicate any specific inquiries. Only requests related to accommodations will be responded to.All offers of employment at Ideas United are contingent upon clear results of a background check. Background checks will be conducted on all final candidates.Apply for this job
