Description
Deadline Date:
Tuesday 18 June 2024
Requirement:
Principal Assistant (Project Support)
Location:
The Hague, NL
Full Time On-Site:
Yes (On-Site minimum 3 days a week)
Time On-Site: 100%Total Scope of the request (hours): 836Required Start Date: 24 July 2024End Contract Date: 31 December 2024
Required Security Clearance:
NATO SECRET
Duties and Role:
Project Manager Support
- Assist the Project Managers during the Project Implementation stages.
- Assist Project Manager in the meetings, take notes and draft the Minute Meeting.
- Assist the PM in developing the Price Proposals.
- Setup a project documentation library ensuring strict version control and naming conventions are adhered to.
- As per PM request to action as liaison with BSM and P3SM Teams.
- To assist with the creation of advice, training, reference materials, and other guidance relating to projects. Assist in compiling, maintaining and updating project plans, risks and issues registers.
- Creation and maintenance of a Knowledge Base containing Project Management administrative processes.
Reporting
- Extract simple Excel reports from EBA or from ServiceNow.
- Run PR-PO reports in EBA as per PM requests.
- Update the Balanced Scorecard with the metrics extracted from EBA, ServiceNow and ITSM.
- Preparation of Monthly EPHRs (Electronic Project Health Report).
EBA
- Creates and follows-up on Purchase Requests (PRs) in EBA as per PM direction.
- Monitor the process to transform a PR into a Purchasing Order (PO)
- Perform periodic checks that for each raised PR there is a corresponding PO.
- Periodic checks that for each funded Work Package there is a raised PR.
- Updates the Contract Registry as soon as a PR or a PO is issued.
- Creates receipts in EBA for hardware, software and services purchases.
- Liaises with the Acquisition/ECAM/Warehouse stakeholders for receiving hardware and software licenses.
ServiceNow
- Performs reoccurring "Quality Checks" on the ServiceNow Plans, using a predefined Quality Checklist.
- Load resources in ServiceNow as per PM request.
- Request pricing extracts from BSM team and include them in the PP.
- Run monthly checks in Work Package financials to ensure that planned and actual costs do not exceed budget costs.
- Ensure project plans / schedules are up to date when receiving funds and update if necessary.
Requirements
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Experience and skills in project support function (placing purchase requests in financial systems);
- Experience and skills in project support in areas of planning coordination and reporting;
- Excellent Microsoft Office (particularly Word and Excel) skills
- Experience and skills on creating reports;
Life at EMW, Inc.
EMW, Incorporated, a Northern Virginia USA-based company since 1995, provides excellence in Systems Integration and Technical Services in the fields of Information Technology, Networks and Telecommunications to Commercial, Government, and International organizations worldwide using a Customer-First attitude. EMW's vision is to deliver value added and technologically advanced products and services fulfilling all of its customers needs. EMW's value added offerings in expert systems and integration of information and communications technologies include the following core competencies: Advanced voice, data, and video convergence solutions Network security solutions and services Transmission media design, planning, deployment, and maintenance Operations and maintenance support services and solutions for WAN/LAN, desktop, file/server environments Logistics business processes and asset management products and services Software development and customization services EMW, Inc. is a US Small Business Administration (SBA) Certified program participant and maintains a US Government Services Administration (GSA) Schedule contract, number GS-35F-4931H as well as a NATO Basic Ordering Agreement (BOA), number 9858 with the NATO C3 Agency, encompassing all of its products and services offerings. EMW has offices in Herndon, Virginia, USA; Mechelen, Belgium; Beijing, China; Johannesburg, South Africa; and Dubai, United Arab Emirates. For additional information, please contact: Kamal Raychaudhuri EMW, Incorporated 13873 Park Center Road Suite 225 Herndon, VA USA 20171
Thrive Here & What We Value- Prior experience in an international environment comprising both military and civilian elements- Knowledge of post related applications like Desktop Alert, Jira Software, Adobe Creative Cloud Products- Experience with data modelling of complex systems- Desirable: Experience in NCIA processes and procedures.- A thorough knowledge of one of the two NATO HQ official languages, both written and spoken;- A good working knowledge (spoken) of the other NATO official language- On-site work required- 100% time on site- Full-time position- Familiarity with state-of-the-art technologies relevant to software engineering- Familiarity with cloud computing, SaaS, knowledge of Microsoft Azure</s>
