Summary
This position is responsible for the management, oversight, and development of compliance policies/processes/results for Fujitsu Frontech North America Inc. (FFNA). The Manager - Compliance will drive compliance across multiple channels. Ensures that the activities of the company are in compliance with local/national/international laws, ethical standards and regulatory policies. This role is a major contributor to FFNA’s compliance goals, process improvement, and increased efficiency.
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Functions of the position include, but are not limited to;
· Responsible for maintaining and executing the compliance programs of the company.· Identifies, addresses, and helps mitigate risks through examination of our organization’s internal control environment.· Plans, directs, and coordinates activities of ISO Certification programs to ensure goals and/or objectives are met within defined timeframes and proposed budget. Management of internal audit program; developing, initiating, maintaining, and revising policies and procedures for general operations and its related activities to prevent illegal, unethical, or improper conduct.
Periodically reviews and updates Standards to ensure continuing relevance in providing guidance to management and employees.o Conducts Quarterly Management Review Meetings
- Identifies potential areas of compliance vulnerability and risk; develops/implements corrective action plans for resolution of problematic issues and provides general guidance on how to avoid or deal with similar situations in the future. Evaluates and approves corrective and preventive action requests made by other employees and/or departments as necessary and coordinates related activities.
- Serves as designated “Management Representative” and liaison to 3rd party auditors, registrars and any other applicable outside vendors associated to the standards, certifications and business improvements.
- Manages continuous improvements by managing audit schedule & auditors, identifying areas for improvement, and making and executing appropriate recommendations; streamline process improvement initiatives and facilitate teams.
· Verifies conformance to the documented management systems, procedures, ISO standards where applicable and any other applicable standards; organize and submit audit findings and make and implement recommendations within management and operational teams.· Conducts studies and/or surveys to obtain data for analysis to determine solutions or alternate methods of process to improve business effectiveness and performance.· Provides effective communication to senior management regarding issues, objectives, initiatives, and performance to compliance programs.· Conducts Internal Reviews and Auditso Follows up on compliance issues that require investigation.
· Monitors all applicable laws and regulations, staying on top of the dynamic law and regulation changes.· Takes timely actions to ensure compliance, both with national/local laws and internal policies of the company.· Drafts, modifies, and implements company policies after approval from senior management.· Collaborates with corporate counsel and HR departments to monitor enforcement of standards and regulations.· Keeps abreast of regulatory developments within or outside of the company as well as evolving best practices in compliance control.· Regular work site attendance.· Customarily and regularly exercises independent discretion and judgment.
Manager/Supervisor Duties and Responsibilities:
Manages 1-2 subordinate employees in the Compliance department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.· Works with Human Resources to recruit, interview, select, hire, and employ an appropriate number of employees.· Performance management duties:o Coaches, mentors and develops staff, including overseeing new employee onboarding and providing career development planning and opportunities.
- Communicates job expectations; plans, monitors; coaches, counsels, and disciplines employees; developing, coordinating, and enforcing systems, policies, procedures, and productivity standards.
- Empowers employees to take responsibility for their jobs and goals. Delegate responsibility and expect accountability and regular feedback.
- Provides effective performance feedback through employee recognition, rewards, and disciplinary action, with the assistance of Human Resources, when necessary.
- Leads employees using a performance management and development process that provides an overall context and framework to encourage employee contribution and includes goal setting, feedback, and performance development planning.
- Leads employees to meet the organization's expectations for productivity, quality, and goal accomplishment.
- Maintains employee work schedules including assignments, training, vacations and paid time off, telecommuting, cover for absenteeism, and overtime scheduling.
- Continuously communicates information through department/one-on-one meetings and email.
- Maintains a safe, secure, and legal work environment.
- Provides support and complies with the Company’s EEO/Affirmative Action Policy and Plan.
Other Duties and Responsibilities:
· Brings errors and complaints to management’s attention.· Promotes a positive working environment.· Conducts training as needed.· Maintains a clean and organized work environment.· Adheres to company policies, ISO requirements, safety and quality.· Supports continual improvement efforts.· Additional responsibilities as assigned. This job description is not intended to be all-inclusive. Other, reasonable and related duties may be assigned to meet the ongoing needs of the organization· Makes recommendations, prepares and presents proposals and reports for improvements.
QUALIFICATIONS
- In-depth knowledge of the industry’s standards and regulations.
- Excellent knowledge of reporting procedures and record keeping.
- A business acumen partnered with a dedication to legality.
- Methodical and diligent with outstanding planning abilities.
- An analytical mind able to “see” the complexities of procedures and regulations.
- Excellent team player, problem solver with a high level of self-motivation and initiative.
- Able to meet deadlines on a consistent basis.
- Perform quality work within deadlines with or without direct supervision.
- Interact professionally with other employees, customers, and suppliers.
- Ability to work independently (and with limited supervision) while understanding the necessity for communicating and coordinating work efforts with other employees and departments at all levels within the organization.
- Ability to multi-task and work under pressure.
- Strong organizational, analytical, and problem-solving skills, along with excellent verbal and written communication skills.
- Ability to analyze detail and perform structured decision-making on a daily basis.
- Ability to develop solutions to a variety of problems of moderate to large scope and complexity using company or departmental policies as guidelines.
- Must be capable of managing multiple priorities effectively and be able to identify and recommend the best course of action from several alternatives.
- Quality oriented.
- High degree of initiative and ownership, attention to detail, and the discipline to follow through on assigned tasks.
- Strong influencing, collaboration, and relationship-building skills both internally and externally with suppliers.
- Exceptional attention to detail and accuracy.
EDUCATION and/or EXPERIENCE
Bachelor's degree (B.A.); and/or 5+ years related experience; or equivalent combination of education and experience.
CERTIFICATES, LICENSES, REGISTRATIONS
- Affiliation to ASQ, CQE, CQM preferred.
- Accreditation with the International Compliance Association (highly advantageous)
- CCEP certification is a plus.
COMPUTER SKILLS
Demonstrate ability to effectively use computer and applicable computer software. Advanced knowledge of Excel, Word, Adobe, PowerPoint, and Outlook required.
TRAVEL
Must be able and willing to travel (up to 10%) for internal meetings and training as required, both domestically and internationally. Willing to travel by plane to locations in other states/countries. Valid Passport/Driver’s License/Real ID is required at all times for this position.Employment with Fujitsu is considered to be at-will, which means that both the employee and Fujitsu Frontech North America Inc. (“FFNA”) are free to end the employment relationship at any time for any reason, with or without cause.
This provision can only be changed or revoked in a formal written contract signed by the CEO of FFNA, and cannot be changed by any express or implied agreement based on statements or actions by any employee or supervisor. Even though the job duties, title, compensation, and benefits, as well as the Company’s personnel policies and procedures, may change from time to time, the at-will nature of employment will not change. We are an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state or local laws.
75000.00 To 81000.00 (USD) Annually
