Secretary, Company & Global Entity Management - IRL

In January 2024, Livent merged with Allkem Limited to create Arcadium Lithium plc. While we work to integrate our technology systems, including our recruitment platforms, Arcadium Lithium plc will use Livent’s ADP system to capture all candidate information.

About Arcadium Lithium:

We are change-makers, joining forces to drive progress. A world enabled by the critical mineral, Lithium - the elemental source powering modern life and our global transition to clean energy.                                                        

Travel Required:

  0% - 15%

Essential Duties and Responsibilities:

• Serve as Company Secretary to the Company’s Irish subsidiaries, providing all normal and customary services, including the maintenance of books and records and the coordination of external service providers.
• Act as a liaison between the external auditors and tax providers to the Company’s Irish subsidiaries and internal staff members, helping to address any queries raised.
• Work with internal tax colleagues and external tax advisors to ensure that all necessary Irish tax filings are timely made (including payroll, VAT and corporation tax). 
• Work with internal staff members and external legal counsel (as necessary) to ensure that all necessary Irish corporate returns are timely filed.
• Monitor bank statements of the Irish subsidiaries for interest payments, debits and credits. 
• Work with internal accounting staff members to ensure accurate financial records are kept for the Irish subsidiaries.
• Monitor changes in legislation relevant to the company secretarial function, and work with internal and external legal counsel as needed
• Ensure that all communications sent to the Irish subsidiaries are directed to the appropriate internal staff members or external advisors (e.g., emails, written correspondence, voicemails and government notices).
• Work cross-functionally with key stakeholders within Tax, Treasury, Finance, Total Rewards and Legal to provide input on and prepare documentation for regulatory filings, ownership/corporate structure, and financial transactions with subsidiaries.
• Oversee, lead and coordinate global entity management for all of the Company’s global subsidiaries, including the following:
• Working with internal staff members, outside counsel and company secretarial service providers in international jurisdictions to ensure that all necessary company secretarial duties are properly attended to and providing support for local corporate governance, as needed;
• Assisting with the completion of onboarding, anti-money laundering, sanctions, data privacy and know your customer forms from third parties providing company secretarial services to the Company’s subsidiaries;
• Maintaining an electronic database of all of the Company’s subsidiaries, including relevant information such as charter documents, minutes, share registers, directors and officers;
• Maintaining a calendar of corporate and tax filings and annual meeting dates for all Company subsidiaries;
• Maintaining an up-to-date organizational chart of all Company subsidiaries; 
• Ensuring internal processes are followed with respect to share allotments and issuances, amendments to charter documents, and other formalities; 
• Provide guidance across all Company entities regarding corporate signatory authority;
• Implement sound corporate governance practices to ensure each Company entity remains in good standing;
• Creating and providing clear and concise reports to the General Counsel and other members of senior management on the status of entity management; and
• Coordinate periodic good standing confirmations for all Company subsidiaries.
• Work with General Counsel to help prepare materials for parent Company Board and shareholders' meetings, including presentation materials, resolutions, and compilation of Board books, and assisting with minutes during meetings. 
• Coordinate delivery of materials to Board and Committee members in preparation for and between meetings.
• Assisting in the evaluation of, and implementing, technology capabilities to automate routine processes.
• Assist General Counsel with the set up of data rooms, execution of agreements, and other activities associated with mergers and acquisitions and other strategic transactions.
• Assist General Counsel with research and special projects, as needed.

Education and Experience 

• Degree required/preferred or a combination of education and 10 years of experience relative to position 
• Minimum 10 years’ experience in company secretarial support or accounting 

Knowledge and Skill Requirements

• Proficient in Microsoft Office
• Diligent
• Company secretarial or accounting qualifications

Competencies 

Arcadium Lithium Competencies

Position Competencies

Safety Requirements: (position and location specific) 

All employees are expected to carry out their work functions in a healthy and safe manner, to encourage and support safe work practices at all times, and to report and/or rectify any unsafe conditions that may come to their attention immediately.

Physical Demands: (position and location specific) 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk and use hands to finger, handle, or feel. The employee is occasionally required to stand; climb or balance and taste or smell. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and color vision.

Work Environment: (position and location specific) 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  While performing the duties of this Job, the employee is frequently exposed to toxic or caustic chemicals. The employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; fumes or airborne particles and outside weather conditions. The noise level in the work environment is usually moderate.

Personal Protective Equipment – (position specific) 

Must wear PPE as required based on job duties or when traveling to locations where PPE is essential.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed above are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.