FM Talent Source is an enterprise that provides business and workforce solutions to help organizations nationwide overcome business challenges. Our clients include federal, state and local government agencies, Fortune 500 Companies, and non-profit organizations. Founded in 2004, we have a strong history of providing recruitment strategies and utilizing effective project and quality management methodologies to ensure our clients’ success.
Job Description:
FM Talent seeks a Head Start Administrative Assistant to provide administrative support to the ACF HS Federal Office. This position is based at the Region II office in New, NY.
Responsibilities
- Support covering front desk as needed.
- Writing meeting minutes.
- Identifies client requirements by establishing personal rapport with clients and other persons in a position to understand service requirements.
- Collects data by identifying sources of information.
- Develops standard processes for organizing and distributing reports and information.
- Provides tracking of grant applications, financial reports, audits and facilities files.
- Assists with the organization of Records Management Systems.
- Maintains files and information systems.
- Conducts data analysis and data reporting.
- Updates national databases with current client assignments.
- Files correspondence, Audit Progress Reports, Financial Status Reports, applications, grant award documents and other business-related materials.
- Distributes business-related materials to stakeholders and program officials.
- Reorganizes official business files in file room as needed.
- Develops reports, correspondence and presentations to include spreadsheets, MS Word documents, and Power Point presentations.
- Operates and maintains multiple on-line and local data management/tracking systems and databases.
- Other related duties.
Qualifications
Associate degree in a field related to task activities from an accredited university or college, preferred:
- At least 2 years of relevant professional experience directly related to the task activities.
- Demonstrated ability to aggregate, analyze and present data gathered from multiple sources.
- Ability to develop reports, correspondence and presentations to include Excel spreadsheets, MS Word documents, and Power Point presentations.
- Demonstrated ability to communicate clearly, both orally and in writing, and produce high quality written products such as memoranda, presentations and correspondence.
- Experience scheduling appointments, preparing travel arrangements, arranging meetings, maintaining staff calendars, and coordinating assignments.
Additional Requirements
- Previous government agency experience highly desired.
- He/she MUST have a clearance or be able to obtain a clearance.
- Extensive experience with data systems, data entry, data analysis, information reporting, and information and records management preferred.
- Demonstrated ability to aggregate, analyze and present data gathered from multiple sources preferred.
- Demonstrated ability to communicate clearly, both orally and in writing, and produce high quality written products such as memoranda, presentations and correspondence.
- Advanced experience using MS Office, including Word, Excel, PowerPoint, and Power Point
- Excellent customer service skills.
- Ability to work independently.
- Ability to work under and meet tight deadlines and deliverables.
- Ability to manage multiple tasks simultaneously.
While the position is onsite, it currently is hybrid with two days in the
office.
Clearance process for public trust can take 6-10 weeks.
FM Talent Source is an Equal Employment Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by law.JT23
42000.00 To 49000.00 (USD) Annually
