Position Summary:
The Accounts Payable Specialist will support all aspects of Accounts Payable responsibilities of ISS. The Accounts Payable Specialist is responsible for processing payments which includes receiving, processing, verifying, and reconciling invoices for multiple companies. Successfully and accurately record transactions in the accounting system and reconciles processed work by verifying entries and comparing system reports to balances. This position requires the ability to work independently and effectively under tight deadlines, attention to detail, consistently display accurate and high-quality work, as well as excellent oral and written communication skills with an ability to effectively liaise across levels and departments in the organization and with key partners.
Essential Duties and Responsibilities:
- Review and process purchase orders, statements and invoices for accuracy and approval
- Generate, track, and confirm receipt of all required purchase orders.
- Effectively investigate invoice discrepancies
- Prepare and process payments – ACH, paper checks, etc.
- Process credit card reports, reviewing detail of charges and receipt backup ensuring all costs are properly coded and within company guidelines
- Electronically file all payables (invoice and credit card) backup timely with accurate naming conventions and detail
- Maintain vendor master file, keeping it up to date with all required documentation.
- Monitor AP aging and vendor balances, reconciling payments and monitor accounts to ensure payments are up to date
- Maintain professional relationships with all key vendors/suppliers/subcontractors.
- Assist with vendor qualifications and credit applications
- Field calls from all vendors, superintendents and accounting management, returning phone calls timely
- Maintain office rental contracts, vehicle lease agreements and utilities agreements, ensuring on time payment.
- Reconcile AP and Credit Card Clearing accounts monthly
Qualifications:
- Must be proficient in data entry functions
- Must be organized, be accurate, and possess a strong attention to detail
- Must have good communication and problem-solving skills
- Must be able to respond and handle high volumes of email correspondence.
- Must have be proficient in Excel, Outlook, and Adobe PDF
- Must be quick to learn accounting ERP system and its functions
- Must be able to handle multiple tasks within specified timeframes
- Must possess the ability to use sound judgment when making independent decisions.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
22 To 26 (USD) Hourly
