Office Administrator

What You'll Do:

• Administrative Support:
• Provide comprehensive administrative support to executives and team members
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Handle confidential information with discretion
• Office Management:
• Oversee the day-to-day operations of the office
• Maintain office supplies and equipment, ensuring everything is stocked and in working order
• Manage relationships with vendors, service providers, and building management
• Organize and coordinate office events, meetings, and team-building activities
• Communication and Coordination:
• Serve as the first point of contact for visitors and clients, providing a welcoming environment
• Facilitate internal communication and ensure all team members are informed of office policies and updates
• Financial and Budgetary Tasks:
• Assist in budget preparation and expense tracking
• Liaise with the finance department to ensure accurate financial record-keeping
• Project Management:
• Assist in planning and executing special projects and company initiatives
• Coordinate with different departments to ensure project timelines are met
• Provide insights and recommendations for process improvements and efficiency enhancements
• HR Support:
• Assist with onboarding/offboarding employees and managing employee records
• Help coordinate training sessions and professional development activities
• Partner with Talent Team on interview scheduling and coordination

About You:

• Qualifications:
• Bachelor’s degree in Business Administration, Office Management, or related field preferred
• Minimum of 3 years of experience in an administrative or office management role
• Experience in supporting Executives
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail
• Ability to handle multiple tasks simultaneously and prioritize effectively
• Must be able to drive between different locations and have the ability to lift 30lbs
• Professional demeanor and ability to maintain confidentiality
• Key Competencies:
• Problem-solving and critical thinking.
• Time management and ability to meet deadlines.
• Strong interpersonal skills and a team-oriented mindset.
• Proactive and able to anticipate needs and provide solutions.
• Flexibility and adaptability to changing priorities and demands.

Company Perks & Benefits

• Equity options 
• Medical, dental, and vision benefits
• 401k Program
• Fully stocked kitchen with beverages & snacks
• Paid parental leave
• Flexible paid time off

About Us