Office Administrator

A Day In The Life:

• 
  Providing general office support with a variety of clerical activities and related tasks
• 
  Greeting and directing visitors
• 
  Managing on-site parking for employees and visitors
• 
  Answering incoming telephone calls and directing callers to the appropriate party
• 
  Maintaining all areas of the office to represent a professional environment (clean whiteboards, windows, kitchen, dishes, etc.)
• 
  Maintaining office equipment, including necessary service orders (copiers, coffee pot, office equipment, )
• 
  Preparing conference rooms for meetings, this includes clean-up and maintenance on a regular basis
• 
  Arranging catering or restaurant reservations for meetings
• 
  Facilitate day-to-day operations to include appearance and cleanliness of office; order and organize office supplies and snacks; mail coordination.
• 
  Manage UPS, Fed/Ex, couriers, and other shipping needs.
• 
  Primary point of contact for building management regarding maintenance and emergency issues. Coordinate maintenance visits, HVAC, and other facility related issues
• 
  Register office visitors in the building management system
• 
  Ordering supplies for kitchen and office, this may include field supplies if requested
• 
  Arranging travel, lodging and transportation for staff as requested; this includes updating the calendar weekly with itineraries
• 
  Participate in the planning of company events
• 
  Assisting with report preparation and various projects (typing, scanning, copying, printing, binding, etc.)
• 
  Assist the People Team with onboarding new staff, including office/desk set-up, ordering keys, and other logistics, attending career fairs, and helping plan wellness events.
• 
  Assist in office moves/relocations (cleaning, filing, storing files, coordination of multiple tasks.)
• 
  Assisting with distribution lists for regular mailings, such as holiday cards or newsletters
• 
  Performing miscellaneous errands as necessary
• 
  Participating in special projects or additional tasks as assigned or requested by office personnel should current workload allow
• 
  Other duties as assigned

You Will Thrive In This Role If:

• 
  High school diploma or the equivalent
• 
  Minimum three years of work experience in a small business office environment – fast paced industry experience a plus
• 
  Excellent phone etiquette
• 
  Excellent interpersonal, written, and oral communication skills
• 
  Professional appearance and manner
• 
  Ability to work independently on assigned tasks and accept direction on given assignments
• 
  High-level of efficiency using Google Suite 
• 
  Ability to multi-task and work with minimal supervision
• 
  Must be able to pass a background check
• 
  Our Company values speak to you, resonate with you, make sense to you and how you desire to work

Benefits:

• 
  Work schedule, Monday - Friday in office
• 
  Office hours Monday - Thursday 8am - 4:30pm and Friday 9am-3pm
• 
  Industry competitive pay
• 
  Restricted Stock Units in a fast growing, well-funded technology company
• 
  Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
• 
  Employer contributions to HSA accounts 
• 
  Paid Parental Leave 
• 
  Paid life insurance, short-term and long-term disability 
• 
  Teladoc 
• 
  401(k) with a 100% match up to 4% of salary
• 
  Generous paid time off and holiday schedule
• 
  Cell phone reimbursement
• 
  Tuition reimbursement
• 
  Subscription to the Calm app
• 
  MetLife Legal
• 
  Company paid commuter benefit; $100 per pay month

Compensation Range: