Executive Assistant to Founder

What you’ll do:

• T&E Report Tracking: Manage the Founder’s travel and expense (T&E) reports and help him save seconds in his day.Preview expense reports of executive's direct reports to ensure compliance with company policy.
• Receipt Tracking: Match Uber/Lyft/Curb receipts to calendar events, fill in tip amounts, and determine meeting attendees.Research other transportation options considering sensitivity of calls.
• Travel Arrangements: Coordinate comprehensive travel plans for the Founder, including flights, accommodations, and ground transportation.Be prepared for travel plans to often come together 24-48 hours in advance. Stay on top of the latest options for executive travel (e.g. P/S) and understand how certain options may be better depending on the trip departure/arrival cities.
• Meeting and Calendar Management: Schedule and manage the Founder’s calendar, including developing a deep understanding of Founder’s preferences for booking and blocking his calendar. Use good judgment and proactive thinking when scheduling meetings in different time zones (e.g. do not suggest 3-4pm EST window for those on PST).Handle all correspondence and inbox management when necessary.
• Senior Leadership Support: Prepare agendas for Senior Leadership Team meetings, document meeting minutes, and track action items.Plan and oversee company board meetings, offsites and events, managing all related logistics.
• Process Improvement: Continuously identify opportunities to improve administrative processes, systems, and procedures to increase efficiency and productivity.
• Client Relationship Management: Build strong interpersonal relationships with client counterparts to facilitate executive access.
• Presentation and Document Preparation: Coordinate, build, and edit presentations for the Founder.
• Board Participation Coordination: Manage the Founder’s participation in sporting events and board engagements.

What you have:

• Associate degree preferred or equivalent experience.
• Minimum 10+ years of proven administrative experience supporting executives.
• Expertise in coordinating complex travel arrangements.
• Strong interpersonal skills and a personable, approachable demeanor.
• A positive, self-starter attitude with the ability to adapt and pivot as needed.
• Proficient in Apple iOS, Keynote, Slack, Google Docs, and other organizational tools like Asana & Notion.
• Knowledge and passion for sports are highly desirable.High level of confidentiality and discretion required.
• Excellent verbal and written communication skills.Superior organizational skills with an aptitude for problem-solving.
• Ability to work independently and as part of a team, managing multiple projects under tight deadlines.

What makes you stand out:

• Client Service
• Creativity
• Teamwork
• Organizational Skills
• Proactivity

Where you’ll live:

• Residence in or near Atlanta, Georgia or Miami, Florida.

Benefits you’ll receive:

• Company-subsidized medical, dental, & vision plans 
• 401(k) plan with company match
• Stock options and bi-annual bonus
• Uncapped PTO to encourage a healthy work/life balance (2-week MINIMUM required!)
• Generous paid leave programs, including 16-week paid parental leave and disability benefits
• Workplace flexibility and modern work schedules focused on getting the job done, not hours clocked
• Company-wide in-person events and team outings
• Lifestyle enhancement program
• Company equipment provided (Windows & Mac options)
• Annual performance reviews with opportunities for growth and career development

You must be authorized to work for any employer in the U.S.  We are unable to sponsor or take over sponsorship of an employment Visa at this time.