ApplyDescription
The Senior Executive Assistant will support the President, Chief Executive Officer with administrative agency management tasks, business and community outreach initiatives, and personal projects. The Senior Executive Assistant will be a proactive, confident and strategic partner, bringing organization and a detailed approach to all tasks, and serve as a liaison to the agency’s leadership and staff. There is a learning curve to understand the integrated and nuanced aspects of the business to contribute significantly, but will make a big impact, be multifaceted and fun.
Responsibilities will increase as capabilities are demonstrated. For a strong performer, there is significant potential and growth opportunities within the company. The ideal candidate will have proven experience in supporting executive leadership, with a special focus on project execution and interdepartmental collaboration.
Essential Duties & Responsibilities as Senior Executive Assistant
- Serve as a trusted business and thought partner for the President, CEO
- Collaborate on the agency’s strategic initiatives and projects across internal departments
- Manage the CEO’s calendar, including facilitating daily activities, coordinating meetings with internal and external parties
- Ensure schedules are highly organized and optimize bandwidth whenever possible to drive efficiency
- Create presentations for on- and off-site meetings and coordinate rooms for presentations as needed for internal teams, clients, prospects, and community outreach
- Utilize Google Drive
- Proactively schedule detailed travel plans, itineraries and agendas
- Assist with client-relationship details, including contact scheduling, lists, correspondences, gifts, mailings, etc.
- Perform research for business development and client engagement
- Prepare and edit correspondence that may be confidential
- Prioritize conflicting needs in a fast-paced office, handling matters expeditiously and proactively and following projects through to successful completion
- Enhance the role by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments
- Handle select personal tasks and local errands to allow the CEO more time for strategic priorities
Required Skills
- Model a very strong work ethic and professionalism
- Be proactive, taking initiative and meeting tight deadlines
- Maintain a cheerful and positive disposition with a whatever-it-takes attitude
- Treat confidential matters with diligence and care
- Provide good listening skills and excellent communication, including grammar
- Multitask, prioritize and organize in a fast-paced environment with a sense of urgency while being mindful of details and schedules
- Be a self-starter who can work independently
Requirements
- Bachelor’s degree
- 7-10+ years experience supporting executives
- Proficiency with basic business software (Google Drive) and calendar management (Microsoft Outlook)
- Strong verbal and written skills, including excellent proofing skills
- Highly organized and detail oriented
- Experience with Workfront a plus
This job description serves as an overall summary of responsibilities for the position outlined. Please note it is subject to change with specific expectations associated with the position.
Culture Alignment
At Wray Ward, we firmly believe that internal and client relationships are key to our success. Certain attitudes define how we work and are important in what we seek for our culture and mission. Our key agency attitudes are:
- WE, NOT ME — We check our egos at the door. As a result, we thrive in a positive, collaborative atmosphere that welcomes diverse professionals and invites everyone to contribute their best.
- ASK “WHAT IF?” — Always going beyond what is and considering what could be, we create unexpected possibilities that differentiate our brands and accelerate their success.
- BE FEARLESS — Creativity demands that we hold nothing back. So we mutually support each other in speaking up, taking risks and courageously contributing audacious, unedited, unconventional ideas.
- NAIL IT — Everything we do is about results. We not only achieve our clients’ goals, but also continually exceed their expectations. Every person here shares individual responsibility for their own, our agency’s and our clients’ success.
Our 39,000-square-foot home promotes collaboration and productivity through inspired meeting areas, offering natural light, vibrant colors, patterns and textures. Homelike elements are found in every corner, from the open-air roof-deck to our game room with foosball, ping-pong, Connect Five, classic board games and cornhole. Brightly colored throw pillows on sofas and our town hall meeting space, smart entertainment systems and live plants are scattered throughout. From holiday parties to movie nights, bowling and dodgeball teams to yoga and walking groups, we have a warm and inviting culture.
Our office ushers us in, and it welcomes us home.
Our Mission
Day in and day out, we will passionately create the most innovative, engaging and effective work in the home category — we will live it, we will breathe it and we will own it.***Candidates must possess authorization to work in the United States, as it is not the practice of Wray Ward to sponsor individuals for work visas. Wray Ward participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States.At Wray Ward, we strongly believe that a diverse staff and inclusive culture will greatly enrich our work, our business, our industry and our lives.
We are committed to an intentional approach to listening, understanding and talking, and to using our individual and collective talent, voices and influence to drive change.Wray Ward is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran and basis of disability or any other federal, state or local protected class.
