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Data Entry Operation Specialist II

enGeniusPortland, Maine, United StatesOnsite
This job is no longer open

Job Summary/Essential Functions:
Recruiting Offices follow strict federal, departmental, and organization guidelines for military accessions with the focus of reducing the Recruiting Office administrative burden. These functions include, but are not limited to:

  • Completing, routing, tracking, and reporting status of Local Marketing Support Forms and approvals
  • Processing, tracking and reporting status of candidate’s background investigations per references including but not limited to I-9, Employment Eligibility Verification forms, and the electronic questionnaires for investigation process (eQIP) process
  • Scheduling the Armed Services Vocational Aptitude Battery (ASVAB) testing and MEPS appointments
  • Booking travel arrangements for candidates per policy
  • Drafting, submitting, tracking, and reporting status of waiver packages

  • Managing Microsoft Outlook calendars
  • Managing / monitoring Outlook distribution groups and shared mailboxes
  • Developing, updating, and maintaining the Recruiting Office Microsoft TEAMS site(s) under guidance of the RIC
  • Sharing documents on Microsoft TEAMS
  • Organizing files on Microsoft TEAMS
  • Operating and reporting information from current lead management/accession software solution (Gangway)
  • case files and folders that have multiple documents;
  • Remove all non-scannable objects (e.g., staples, paperclips or other binding mechanism);
  • Photocopy paper documents which are too light/dark, thin (onion skin paper), badly wrinkled or otherwise not able to pass through the scanner; and
  • Tape torn or tattered paper documents to allow proper scanning
  • Perform high speed scanning
  • Automated quality analysis (image rotation/de-speckling)
  • Full page Optical Character Recognition (OCR)
  • File naming, data extraction
  • Upload searchable PDF to document management system
  • Scanned files to be uploaded to Trade Doc application
  • Key field captured
  • Trigram analysis
  • Double key entry

Education/Experience:

  • Education: Associate degree minimum 
  • Experience:   3 years of Administrative Assistance experience clerical, administrative skills with exceptional organizational skills 

Qualifications/Skills:

  • Qualification:  Ability to obtain and maintain a security clearance.
  • Skills:  Expertise utilizing Microsoft Office (Word, Powerpoint, Excel, Access). 

Position Contingent on Contract Award

This job is no longer open

Life at enGenius

enGenius is a proven provider of IT Consulting Services including Software Development, Database Administration, Systems Management, Network Management and e-Commerce. We also specialize in providing IT Staff Augmentation Services to companies and government agencies when outsourcing is the right choice for their business objectives. Why do we call ourselves The Idea Partners? It’s because building strategic partnerships with our clients is Step One toward providing them with innovative solutions for success in today’s business environment.
Thrive Here & What We Value* Reducing Recruiting Office Administrative Burden* Adherence to Federal, Departmental, and Organization Guidelines for Military Accessions* Quality Analysis and Full Page Optical Character Recognition (OCR)* Selfstarter with minimal supervision requirement* Proactive communication with technical experts* Timely meeting of deadlines* Equal Employment Opportunity Policy* Teleworkfriendly environment* Support for professional development and growth* Emphasis on teamwork and communication
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