Job Summary/Essential Functions:
Recruiting Offices follow strict federal, departmental, and organization guidelines for military accessions with the focus of reducing the Recruiting Office administrative burden. These functions include, but are not limited to:
- Completing, routing, tracking, and reporting status of Local Marketing Support Forms and approvals
- Processing, tracking and reporting status of candidate’s background investigations per references including but not limited to I-9, Employment Eligibility Verification forms, and the electronic questionnaires for investigation process (eQIP) process
- Scheduling the Armed Services Vocational Aptitude Battery (ASVAB) testing and MEPS appointments
- Booking travel arrangements for candidates per policy
- Drafting, submitting, tracking, and reporting status of waiver packages
- Managing Microsoft Outlook calendars
- Managing / monitoring Outlook distribution groups and shared mailboxes
- Developing, updating, and maintaining the Recruiting Office Microsoft TEAMS site(s) under guidance of the RIC
- Sharing documents on Microsoft TEAMS
- Organizing files on Microsoft TEAMS
- Operating and reporting information from current lead management/accession software solution (Gangway)
- case files and folders that have multiple documents;
- Remove all non-scannable objects (e.g., staples, paperclips or other binding mechanism);
- Photocopy paper documents which are too light/dark, thin (onion skin paper), badly wrinkled or otherwise not able to pass through the scanner; and
- Tape torn or tattered paper documents to allow proper scanning
- Perform high speed scanning
- Automated quality analysis (image rotation/de-speckling)
- Full page Optical Character Recognition (OCR)
- File naming, data extraction
- Upload searchable PDF to document management system
- Scanned files to be uploaded to Trade Doc application
- Key field captured
- Trigram analysis
- Double key entry
Education/Experience:
- Education: Associate degree minimum
- Experience: 3 years of Administrative Assistance experience clerical, administrative skills with exceptional organizational skills
Qualifications/Skills:
- Qualification: Ability to obtain and maintain a security clearance.
- Skills: Expertise utilizing Microsoft Office (Word, Powerpoint, Excel, Access).
Position Contingent on Contract Award
