Part-Time Finance Administrative Assistant
Princeton, NJWho we are:INVIDI Technologies Corporation is the world's leading developer of software transforming television all over the world.Our two-time Emmy® Award-winning technology is widely deployed by cable, satellite, and telco operators. We provide a device-agnostic solution delivering ads to the right household no matter what program or network you’re watching, how you're watching, or whether you’re in front of your TV, laptop, cell phone or any other device. INVIDI created the multi-billion-dollar addressable television business that today is growing rapidly globally.INVIDI is right at the heart of the very exciting and fast-paced world of commercial television; companies benefiting from our software include DirecTV and Dish Network, networks such as CBS/Viacom and A&E, advertising agencies such as Ogilvy and Publicis, and advertisers such as Chevrolet and Verizon.INVIDI’s world-class technology solutions are known for their flexibility and adaptability.
These traits allow INVIDI partners to transform their video content delivery network, revamping legacy systems without significant capital or hardware investments. Our clients count on us to provide superior capabilities, excellent service, and ease of use.The goal of developing a unified video ad tech platform is a big one and the right part-time Finance Administrative Assistant --like you--flourishes in INVIDI’s creative, inspiring, and supportive culture. It is a demanding, high-energy, and fast-paced environment. About the role:The Finance Administrative Assistant is responsible for managing the front office area and coordinating the daily office activities of our Princeton, NJ Location.The position will report directly to the Vice President of Global Finance and Administration.Key Responsibilities:
- Greets and assists visitors to ensure the proper check-in and check-out process
- Maintain the electronic filing system, and assist in yearly insurance renewal applications
- Maintain the overall appearance of the office by providing routine office support including distributing mail, supply inventory, filing, copying, printing, scanning, etc.
- Check office equipment regularly to ensure reliable usage; work with Facilities Management and IT Departments to identify, address, and ensure the repair or replacement of malfunctioning office equipment
- Provide administrative support to management as needed
- Provide support to finance as needed
- Accounts payable invoice entry assistance
- Prepare and maintain conference room appearance for all meetings
- Handle confidential and time-sensitive information to ensure deadlines and sense of urgency
- Order and maintain office supplies for the Princeton, NJ office
- Assist in preparation and cleanup of events, meetings, or luncheons
- Support management and remain flexible to run off-site errands as needed
- Act as liaison between INVIDI and Building Management to report and track issues as they arise i.e. water leaks, problems with office lighting, etc.
- Additional special projects as required
You must have:
- 3 years of administrative experience preferred
- Strong attention to detail
- Strong computer skills and proficiency using Microsoft Outlook, Excel, Word and PowerPoint
- Prior experience using Jira or Project Management software preferred
- Ability to work independently and demonstrate initiative to resolve issues in a timely manner
- Possess a positive can-do attitude with a strong sense of urgency
- Excellent verbal and written communications skills
- Strong sense of discretion and professionalism
- Ability to effectively manage multiple projects and competing priorities
- Able to handle private/confidential information
- Valid driver's license and a reliable vehicle
Physical Requirements:
- INVIDI is a conscious, clean, well-organized, and supportive office environment.
- Prolonged periods of sitting at a desk and working on a computer are normal.
Salary Range Disclaimer:Salary is commensurate with experience, skills and education.Equal Opportunities and Accommodations StatementINVIDI is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, family status, marital status, sexual orientation, national origin, genetics, neurodiversity, disability, age, or veteran status, or any other non-merit based or legally protected grounds.
INVIDI is committed to providing reasonable accommodations to qualified individuals with disabilities in the employment application process. To request an accommodation, please contact Human Resources by email at HR@INVIDI.com at least one week in advance of your interview.Note:
- Final candidates must successfully pass INVIDI’s background screening requirements.
- Final candidates must be legally authorized to work in the United States.
Ready to join our team? Apply today!
