Blue Rose Consulting Group
is seeking a Full-Time Secretary III to provide comprehensive program support. The ideal candidate will perform a variety of administrative record-keeping and reporting tasks supporting Front Office Real Estate Division programs and Project Management Office in Design & Construction. This role is located at the JCK Federal Building in Chicago and is open to US Citizens ONLY.
In this role you will:
- Perform various record-keeping, reporting, and informational duties
- Compile, maintain, and update data, lists, and reports
- Check and verify data by direct comparison with source documents, identifying discrepancies
- Gather, acquire, and develop resource materials and other information to support division programs
- Maintain bulletin boards, select and file materials for future reference
- Record, sort, assemble, and file information on specific projects, facilities, contracts, and financial documentation
- Work closely with GSA Management, Leasing Specialists, Lease Contracting Officers, and Planning Managers
- Prepare, gather, and organize all required documentation for successful assembly and completion of lease files and reports
- Monitor, coordinate, and maintain various records
- Extract information, enter data into databases, analyze for trends or patterns, and generate management reports
- Respond to data input and verification requests, ensuring accuracy and timely updates
- Assist users with software, hardware, and automation issues
- Use computer software to produce, store, and retrieve documents, including spreadsheets, databases, and graphics
- Receive and direct incoming calls, record, and distribute phone messages
- Provide general and contact information to GSA staff
- Maintain a Desk Reference Guide for the position
- Participate in projects related to data management and integrity, including internal audits and resolving System for Award Management (SAM) issues
- Perform other miscellaneous duties such as maintaining time and attendance reports
- Perform other job-related duties as assigned
A successful candidate must have:
- Advanced knowledge and proficiency in Microsoft Office products (Excel, Word, Access, PowerPoint)
- Effective communication skills (both written and verbal)
- Resourcefulness, initiative, and skill to function in a fast-paced environment
- Attention to detail with minimal supervision
- Professionalism and the ability to interact effectively with others
- Ability to meet planned and unscheduled deadlines timely
- Ability to work independently
- Ability to analyze complex data for insights and present findings to GSA leadership
- Minimum of two years of experience in an administrative capacity, preferably with a Government Agency or Contractor
- Background suitability clearance (HSPD-12) by GSA prior to work and maintain this clearance
Preferred Skills:
- Proficiency in additional software like Adobe and Google Suite (Mail, Calendar, Drive, Sheets, Docs)
- Capability to become proficient in various GSA computer programs such as eRETA
- Ability to operate routine office equipment (scanners, copy machines, fax machines)
Pay Rate:
An hourly rate representing a total annual salary of approximately $51,000 - $54,000 plus an additional benefits allowance, for a total package of approximately $60,000+ annually.
