Executive Assistant

Voted one of Chicago’s Best Places to Work by the Chicago Tribune for the seventh year in a row, Clarity Partners is hiring!

Administrative Support

• Organize and maintain complex calendaring for the Partners with a high level of efficiency and accuracy; prioritize and coordinate high volume, ever-changing schedules and demands, including coordination of complex meetings with multiple participants and locations.
• Provide inbox management support to the Partners, drafting emails as needed, responding and routing correspondence on a timely basis.
• Serve as a key point of contact to the Partners and the central point for coordination and logistics for critical administrative duties and responsibilities.
• Expertly anticipate the Partners' needs and remain highly responsive to direct and expected requests; deliver swift, accurate, and thoughtful replies to requests and follow through on all action items.
• Provide senior level administrative support including reading, researching and routing correspondence, drafting communications, collecting and analyzing information, and managing contacts.
• Draft letters, reports and other correspondence on behalf of the Partners. 
• Serve as key point person for the Partner regarding any sensitive or confidential matters.
• Organize meeting logistics, conference rooms, AV equipment, displaying presentations, etc.

Communications & Event Management

• Coordinate with various teams across the organization to successfully support operational tasks.
• Create, coordinate, modify and monitor events for Partners and other team members as required, solving for tight schedules and delivering precise and comprehensive itineraries.
• Serve as an active ambassador of the team, contributing to an engaging and positive values-driven culture.
• Work on special projects and events as directed.
• Complete expense reports related to company and client events.

Requirements:

• Required minimum experience of 5 years successfully supporting a C-Suite/Executive leader.
• Experience or related experience in the public sector is a plus.
• Direct experience managing sensitive and confidential matters with a high level of discretion, professionalism, poise and judgment.
• Strong execution and organization skills with success in prioritizing and executing multiple priorities seamlessly with excellent attention to detail.
• Demonstrated proactive problem-solving skills and strong decision-making capability.
• Capacity to work effectively independently and within a team-oriented, collaborative and collegial environment.
• Proven ability to develop, prioritize and manage agendas, employee communications, high-level presentations and documents.
• Excellent interpersonal, written and verbal communication skills; ability to developing and deepen positive and productive relationships across all levels of the organization.
• Exceptional project management and organizational skills with a demonstrated ability to deliver high quality, accurate work on time.
• Experience within a highly collaborative, dynamic organization and in an entrepreneurial environment where building policies, programs and processes are necessary.
• Proven technical proficiency with the Microsoft Office Suite, Smartsheet, Canva, and Salesforce or a similar CRM.
• Flexibility and willingness to work beyond standard business hours, including weekends as needed.