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Full-timeDescriptionAt Wellworks For You, our employees are dedicated to our client's success. We are looking for an experienced Event Coordinator to join our team. The role of the Event Coordinator is to plan, organize, and manage corporate wellness events and work alongside the Event Team to provide day-to-day support to Wellworks For You's onsite biometric screening clients.
Why work with us?
Wellworks For You empowers our employees to make health and well-being a priority at work and in life. Our employees work in a friendly and supportive culture, and receive a competitive compensation and benefits package including:
- Competitive salary
- Internal incentive program
- Growth opportunities
- Comprehensive benefits package - Medical, Dental, Rx, Vision, Life, Disability, Hospital reimbursement plan
- 401k with employer match
- Employee Assistance Program through LifeMatters EAP
- Mental health benefits, including access to paid therapy
- Paid maternity leave after 12 months
- Paid Time Off including time off to volunteer in your community
- Wellness program and teambuilding opportunities with incentives
- Milestone anniversary program
- Ongoing training and education
What will your day look like?
- Plan, organize, and manage corporate wellness screening events from start to finish for small to mid-size clients
- Responsible for all event communications with clients on a daily basis
- Submit event requests to various partners and compile event information
- Provides updates to screening partners with event changes and logistics
- Update client portal with event information and create event signup sheets
- Serves as the backup contact for any member of the Event Team
- Works cohesively with other Event Admin(s) and Event Specialist(s) to streamline partner workflows and relationships
- Assist and mentor Wellness Coordinators with small event requests for clients
- Complete post event client forms
- Send client post event surveys and compile feedback
- Responsible for compiling and distributing agendas and call summary notes from client meetings
- Works closely with internal Marketing Team to ensure materials are updated for clients and department
- Retrieve daily data feeds from sFTP, review data files, format them to match system specifications and load them into the client’s specific Portal
- Assists in conducting data audits monthly to ensure accuracy
- Compile partner invoices and provide detailed billing summaries to Billing Department
- Works closely with the Senior Manager on streamlining processes for clients throughout the year
- Assists with any one-off event clients from our Sales Department
- Assist Admin Department with forms processing and other admin duties as assigned
- Collaborates with Event Team to conduct yearly internal training to Account Management Department
- Ability to travel up to 10% of the time, as needed
Requirements
What should you bring to the table?
- Bachelor’s Degree and/or 2+ years or related event planning experience
- Strong customer service background
- Ability to lead client calls and manage client/partner relationships
- Experience with corporate wellness screening events, preferred
- Excellent written and oral communication skills
- Ability to problem solve with positive results
- Strong critical thinking skills
- Strong attention to detail
- Ability to perform a variety of tasks simultaneously, sometimes under tight deadlines
- Excellent organization skills
- Ability to work both independently and cooperatively as part of a team with enthusiasm, initiative, and creativity
- Flexible, open to new ideas, and willing to take on new responsibilities
- Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, Outlook and Teams
- Comfortable with cloud-based portals and systems
What is the work environment?
- This job routinely uses standard office equipment such as computers, phones, etc.
- This position is a fully remote position, reporting into our home office in Malvern, Pa. Local candidates can have the option of hybrid work in office and remote if desired.
- Because you will be handling confidential client information, you must work from your designated home office and not a public location.
- Technology, hardware and software, are provided. Employees must provide their own secure internet access.
- This position's hours will be Monday through Friday 9am to 5pm ET.
- Flexibility to work outside of normal work hours to be available during events when necessary
**The salary for this position is $50,000/year** We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.Job Type: Full-time, SalariedSalary Description$50,000
