OVERVIEW
The Executive Assistant will manage the schedules and communications of up to five C-suite level executives within various departments (Creative, Strategy, Business Development). This position requires the ability to anticipate needs, work autonomously, think critically, and offer strategic solutions to problems with a high level of professionalism and confidentiality. You will provide administrative support to ensure our executives and the executive administration team operate efficiently with external clients and partners, as well as internal coworkers and departments.While 22Squared is a remote-friendly workplace, this position requires a hybrid work schedule and the ability to commute to the Atlanta midtown office as needed.
RESPONSIBILITIES
- Provide high-level calendar management; prioritize inquiries, troubleshoot conflicts, anticipate needs, and make recommendations for smooth day-to-day operations
- Collect content and manage agendas for department meetings, agency-wide initiatives and coordinate vendor/client meetings
- Expeditiously and proactively communicate with department heads, other executive assistants, and clients to schedule meetings/ interviews and manage special projects
- Respond on behalf of an executive, manage sensitive messages and field internal and external questions
- Assist in department budget recommendations and track department spending
- Arrange complex and detailed travel plans, secure travel authorizations/approvals, note trips on calendars and provide thorough agendas before departure
- Complete all expense reports in a timely manner and provide proper approvals and back up documentation
- Accurately and punctually report executive timesheets
- Support additional department executives when other Executive Assistants are out of the office
- Other duties as assigned
QUALIFICATIONS
- 5+ years high-volume experience, supporting multiple executive-level employees
- Strong communication, organizational, and computer proficiency skils
- Proven experience handling extremely confidential and/or time-sensitive information with ease and professionalism
- Ability to make decisions quickly and in the best interest of your supervisor
- Level-headed and ability to think on your feet, be flexible and plan for changes
- Sense of urgency and commitment to meeting deadlines, both for your own work and assisting the team in meeting their deadlines
- Excellent facilitation skills
- Solutions oriented
- College degree preferred
- Preferred experience with Google Workspace and Zoom
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