Payroll Specialist

SUMMARY:   

The Payroll Specialist is responsible for an accurate and timely payroll every pay period. This includes but is not limited to, the review of timecards for the company’s corporate and remote locations. This position ensures that timesheets are electronically approved, paid time off policies are upheld, and deadlines for timecard approvals are met so payroll can be processed in a timely manner. This position will provide top level customer service for multiple levels of management to resolve any timecard and/or pay issues. The payroll specialist will update profile settings for personnel changes. The role will be responsible for uploading annual bonuses, IPC bonuses, and merit increases. This role would review payroll profiles, payment eligibility, completing pre and post payroll reporting requirements and interdepartmental communication. Additionally, this role will be responsible for the quarterly and annual tax filings with the appropriate agencies, reconciling wage garnishments, and managing annual ACA reporting. This role includes various annual state and federal reporting. This position will report directly to the Payroll Manager and serve as a liaison with UKG and other state agencies.

Education: High school diploma, some college, FPC or CPP preferred.         

Experience: 2 years’ experience processing payroll for 300+ employees. Multi-state taxation.

DUTIES AND RESPONSIBILITIES:

• Ensures all employees have access to electronic time off request system, timecard function and the hierarchy accurately reflects their department and scope of responsibility.
• Provides training and feedback to non-exempt employees regarding daily reporting of hours worked, approval responsibilities to new managers and general system awareness to all levels.
• Reviews the approved hours worked and PTO application in ETA on a weekly or bi-weekly basis in preparation for payroll processing. Confirms the approved timecards are compliant with the budgeted hours of each position and that the rules for PTO are observed as defined in the Employee Guide. Adjust as necessary to maintain integrity of the system and policy.
• Audit payroll profiles for employees within region to ensure they are successfully set up. Confirm tax profile jurisdiction is correct based on lived in state, direct deposit, and voluntary and involuntary deductions are applied based on enrollment and requirements.
• Anticipate payroll updates and ensure changes are captured in appropriate payroll cycles. Provide audit trail reports and communicate hierarchy changes to reporting manager, Payroll team, and/or Senior Management.
• Partner with the Payroll Manager to review payroll preview of the payroll register. Assist with the approval of the payroll register and ensure the proper funding of direct deposit, taxes, wage garnishments, and 401k, FSA and HSA plans.
• Maintain benefits in arrears when employees are out on Leave of absence.
• Serves as a point of escalation as well as a leadership presence on the team.
• Partners with Benefits team on FMLA cases and applies eligible PTO.
• Create and report off-cycle runs as needed.
• Obtain approval for bi-weekly/monthly payroll.
• Reconcile any discrepancies discovered in payroll.
• Other duties as assigned by the manager.

EEO Statement: