Family Office Manager (Accounting)

Join a team that values your ambition and empowers your growth

Overview

We are looking for a Family Office Manager to join our Personal CFO Services team.  This position is the primary relationship with clients and advisors and is responsible for serving multiple clients with a variety of family office accounting and financial services. 

This position will report to the Family Office Director.Responsibilities

Client Accounting Services

• Onboard new clients, set up financial reporting processes and chart of accounts, establish client vendor and household relationships
• Provide core accounting services: journal entries, payroll oversight, investment reporting, and manage/reconcile client data for ultra-high-net-worth families and related entities
• Research and resolve issues or discrepancies with clients’ statements
• Prepare client financial reports and analysis for individuals and related entities
• Monitor and coordinate cash management
• Support other client teams with review of reconciliations and final reports
• Prepare year-end reporting of 1099s
• Maintain tracking of charitable contributions, gifts, basis, and other items

Client Bill Payment Services

• Review and approve client bill pay processing
• Sync and reconcile bill payment account, research, and resolve discrepancies
• Generate and compile client bill payment reports

Client Relationship Management

• Primary day-to-day contact for client communications, project management, problem identification and resolution across multiple simultaneous client relationships 
• Develop client meeting material and lead meetings, as needed 
• Respond to inquiries from clients’ advisors (wealth, CPAs, attorneys, etc) 
• Provide financial data analysis related to client tax, estate, and charitable planning 
• Handle special projects as needed 

Management

• Day-to-day management/oversight of client team 
• Train new employees on policies and procedures 
• Oversight and accountability for team output 

Qualifications & Requirements

• Bachelor’s degree in Accounting or related field required.
• CPA certification and experience in public accounting, strongly preferred.
• Minimum 5-8 years’ experience working with individual finances and their investments.
• General understanding of foundations, trusts and estate planning, and their related tax treatments.
• Strong general ledger, accounts payable, payroll, income tax, investment and banking working knowledge.
• Must have a proven track record of working in a dynamic, fast-paced environment, requiring a high level of attention to detail while maintaining focus on the big picture.
• Strong prioritization, time management, project management and organizational skills.
• Ability to handle and respond to multiple client and department demands promptly.
• Exceptional communication skills, both written and spoken with an understanding of professional services and client service.
• Passion for exceptional client service
• Positive and professional demeanor
• Ability to adhere to strict process, control and confidentiality standards

Competencies listing for Job Family

• Collaboration
• Communication
• Detail Oriented
• Follows Procedures
• Responsiveness
• Service
• Time Management

This position description is intended to provide a general overview of the expectations and responsibilities of this position and may not include all tasks that may be assigned. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned with or without notice.

Pay Information

This position is exempt and is paid according to the laws of the State of Washington or California based on location. The pay range for this position is $132,000-170,000 USD per year. We are required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

Physical Requirements

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  This position requires the physical capabilities to work in an office environment, which may include prolonged periods of sitting at a desk and working on a computer. Corient seeks to make reasonable accommodations that enable individuals with disabilities to perform essential duties when possible.
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  This position may require the ability to lift up to 15 pounds.
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  This position is required to work onsite 4 days per week.

U.S. Eligibility Requirements

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  Must be 18 years of age or older.
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  Must be willing to submit to a background investigation; any offer of employment is conditioned upon the successful completion of a background investigation.
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  Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Corient will require proof of work authorization.
• 
  Corient participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
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  Must be willing to execute Corient’s Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality, and non-disclosure.

What You Can Expect from Us

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  Flexible & Hybrid Work Program 
• 
  401(k) Plan with Employer Matching 
• 
  Four Medical Plan options that is generously subsidized by Corient
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  Employer paid Dental, Vision & Life and AD&D Insurance 
• 
  Employer paid Short-term & Long-term Disability  
• 
  Paid Maternity & Parental Leave 
• 
  Flexible Spending Accounts & Health Savings Accounts
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  Dependent Care FSA 
• 
  Commuter & Transit FSA 
• 
  Corporate Discount Program - Perkspot 
• 
  Training Reimbursement  
• 
  Paid Professional Designations  
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  Giving back to the community - Volunteer days