Accounts Payable Specialist

Why Work at Reputation?

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  Reputation reached over $100m in Annual Recurring Revenue (ARR) in 2022 and continues to grow worldwide.
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  We've raised over $200 million in funding from A-list venture capital firms such as Bessemer Venture Partner and Kleiner Perkins, including $150 million in equity financing from Marlin Equity Partners in January 2022. 
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  Reputation is trusted by more than 250 partners, including Google, Facebook, Salesforce, J.D. Power, Amazon and Web.com.
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  Our industry leading platform has been recognized by Forrester and Gartner as a vendor of choice in Voice of the Customer, Customer Feedback Management, and Social Suites research reports.
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  The platform is used by 10+ major automotive OEMs and 16,000 auto dealerships, more than 250 healthcare systems, and over 100 leading property management firms.
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  Our executive management team is committed to building a performance-based culture where excellence is rewarded and careers are developed.
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  Who thrives at Reputation? Managers who embody a player-coach mentality. Employees who value teamwork and cross-functional collaboration. People who emphasize perseverance and hustle over quick wins and luck.
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  Our Mission: We exist to forge relationships between companies and communities.

Key Responsibilities:

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  Invoice Processing:
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  Receive and review vendor invoices for accuracy, completeness, and proper authorization.
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  Reconcile invoices to purchase orders.
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  Code and enter invoices into the accounting system.
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  Resolve discrepancies and issues related to invoices with vendors and internal departments.
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  Payment Processing:
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  Process and schedule payments in accordance with payment terms and company policies.
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  Prepare and review payment batches for accuracy and compliance.
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  Coordinate with the finance team to ensure timely and accurate payments.
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  Vendor Management:
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  Request W-9s for all new vendors and communicate new vendor requests with the Controller.
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  Prepare and issue 1099s to vendors on an annual basis.
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  Maintain accurate and up-to-date vendor information in the ERP system.
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  Communicate with vendors regarding payment inquiries and discrepancies.
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  Build and maintain positive relationships with vendors to facilitate smooth transactions.
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  T&E Processing:
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  Ensure compliance with regulatory requirements and internal guidelines.
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  Communicate changes in policies and ensure awareness and understanding among employees
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  Conduct regular audits of travel and expense reports to ensure accuracy and adherence to policies.
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  Provide support to employees for T&E-related queries and issues.
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  Collaborate with internal stakeholders to address concerns and improve the overall employee experience.
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  Process and reconcile Credit Card Payments.
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  Month-End Close:
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  Reconcile accounts payable between the subledger and the general ledger.
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  Support the General Ledger Team’s accruals process by providing reports detailing outstanding bills and POs at month-end
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  Compliance and Documentation:
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  Ensure compliance with company policies and regulatory requirements.
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  Maintain organized and complete documentation of all accounts payable transactions.
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  Assist with internal and external audits as needed.
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  Process Improvement:
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  Identify opportunities for process improvements and efficiency in accounts payable procedures.
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  Collaborate with cross-functional teams to implement enhancements to the accounts payable process.

Qualifications

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  Bachelor’s degree in Accounting, Finance, Business, Economics, or related field
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  1 + years Accounts Payable experience within a high-volume environment
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  High-tech/SaaS industry experience a plus
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  Exceptional organizational skills, detail-oriented mindset, and a high sense of urgency
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  A proactive, self-directed approach with the ability to multi-task, think creatively, and learn quickly in a fast-paced environment
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  Workday, NetSuite, Sage Intacct, or similar ERP experience preferred
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  Proficient in MS Office (Excel, Word, PowerPoint)
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  A passion for blank canvases to implement process improvements
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  Excellent verbal and written communication skills
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  Team player with a positive attitude and a fit in our fast-paced, inclusive culture

When you join Reputation, you can expect:

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  Flexible working arrangements.
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  Career growth with paid training tuition opportunities.  
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  Active Employee Resource Groups (ERGs) to engage with. 
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  An equitable work environment. 

Our employees say it best:

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  Ample Opportunities- “There are many opportunities to learn and grow. Many open roles are replaced with internal promotions.” 
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  Positive Culture- "Great opportunity and exceptional culture." “You will never have a better culture anywhere else. Period.” 
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  Training and Tools- “All managers truly want you to succeed, and you are given great tools and training to be successful in your role.”
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  Balance- “Great work life balance and awesome team environment!”

Diversity Programs & Initiatives:

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  Diversity: Embracing a culture that values uniqueness.
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  Inclusion: Inviting diverse groups to take part in company life.
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  Belonging: Helping each individual feel accepted for who they are.

Additionally, we offer a variety of benefits and perks, such as:

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  Flexible PTO
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  Paid company holidays 
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  4 company provided, “Recharge Days”, which are wellness days off for the entire company
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  Several active Employee Resource Groups (ERG’s) to help foster inclusion and community 
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  Employee Assistance Program
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  Access to a wide variety of unique perks and apps:Ginger, Calm, Headspace, Carrot Fertility, Aaptiv, Omada, One Medical, SoFi 
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  Fetch Pet Insurance
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  401K
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  Health, dental and vision insurance
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  Paid maternity leave 
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  Employer paid short term and long term disability and life insurance