Procurement Specialist (Non-IT) - Intermediate

The Role

Responsibilities will include:

• Lead the development and evaluation of procurement and contracting plans.
• Through collaboration with Product Directors and program areas, develop and maintain a centralized repository for all contracts supporting the current registry applications.
• Analyze contracts and develop a strategic procurement plan that aligns with the modernization of the registry applications and ensures continuity of services.
• Provide advice on a variety of strategic procurement management issues and recommend strategies to address existing or emerging issues.
• Lead consistent, open and fair procurement processes.
• Collaborate with stakeholders to understand their procurement needs and develop solutions that meet their requirements.
• Develop and implement sourcing strategies that align with the organization's overall goals and objectives.
• Complete procurement activities including monitoring relevant agreements to ensure they continue to meet program needs while still remaining economical and efficient and to ensure that quality assurance practices are used, standards are met, and risks are mitigated.
• Develop and manage procurement processes inclusive of developing solicitations and completing evaluation process including establish evaluation criteria, develop evaluation plans, facilitate evaluation sessions, and complete vendor debriefings as required.
• Develop and manage negotiation strategies and plans as applicable.
• Ensure contracts accurately reflect the terms and conditions agreed upon by all parties involved.
• Ensure the implementation of each procurement focuses on policy and legislative compliance, cost transparency, program alignment, and the acquisition of quality services that meet the needs of the Program.
• Ensure financial delegation requirements are met, appropriate approvals are obtained when required, and procurement and contracting activities are aligned with government and ministry policy and directives.
• Oversee contract administration, managing changes and updates and monitoring contractor performance:
• Draft, review, and negotiate a variety of contracts, including but not limited to supplier agreements, service contracts, statements of work, and amending agreements as they relate to the acquisition of goods and services ensuring compliance with government policies, trade agreements, and applicable laws.
• Collaborate with legal counsel and other subject matter experts to address complex legal and risk issues and ensure compliance with relevant laws and regulations.
• Monitor contractor’s performance to ensure compliance with commitments outlined in contractual agreements.
• Implement and manage controls to effectively handle changes in scope, terms, conditions, schedule adjustments, delivery, and performance criteria.
• Develop and generate regular reports on contract status, performance, and compliance metrics.
• Complete purchasing and invoicing processes

Qualifications:

• Clear verbal and written communications skills and the ability to interact professionally with a diverse group.
• Excellent organizational skills and ability to prioritize work. The ability to work on multiple projects at one time and to prioritize tasks.
• Strong analytical skills with high attention to detail and accuracy.
• The ability to establish and maintain working relationships with team members, management and vendors.
• The ability to make well-founded business decisions in a fast-paced and stressful environment.
• The ability to document and organize files, documents, etc.
• Experience in coordinating with business, IT partners, and other subject matter experts to gather and analyze all of a client's business requirements and recommend appropriate solutions.
• Experience leading and facilitating meetings with stakeholders at all levels.
• Experience providing procurement specialist services including evaluation of responses, and management of RFP and procurement processes within an organization of comparable size and complexity to the client.
• Experience using analytical and problem solving skills to plan and design creative solutions.
• Experience in developing project schedule plans and strategies, estimate resource requirements, develop and monitor work plans for completion of project tasks.
• Relevant post-secondary education in areas of supply chain, procurement, business or a related field, Acceptable education includes degrees, diplomas and certificates (minimum 2 year diploma).

Professional Licenses/Certification (Nice to Have)

• Completion of SCMP or other equivalent courses and associated certificates.

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