JOB SUMMARY:
The Events and Social Responsibility Coordinator will be responsible for administrative tasks such as scheduling meetings, making travel arrangements, processing invoices and reconciling payments. This position will also be responsible for coordinating projects that support internal and external organizational and social responsibility activities, meetings and events. Specific responsibilities include assistance with expertise center meetings and conferences, venue research, ordering of supplies, inventory tracking, and coordinating the shipping and tracking of materials and exhibit booth properties to public health conferences.
WHO YOU ARE:
You take pride in a job done well and you cross each t and dot each i even when time is short. You consider yourself to be high energy, diplomatic and proactive with the ability to multi-task in a fast-paced environment. Working as part of an effective team motivates you, but it's not your style to shy away from what you can do individually. You are thoughtful and passionate about the challenges of our time and appreciate your community and the world around you. The way you see the world, the future looks bright and you have a plan to achieve it.
DUTIES/ RESPONSIBILITIES (*ESSENTIAL DUTIES):
- Provide outstanding customer service to internal and external contacts and maintain positive professional relationships while performing tasks such as calendar management and responding to inquiries. Exercise diplomacy, confidentiality and good judgment.*
- Coordinate scheduling and assist with logistical arrangements for internal and external meetings and social responsibility activities and events. Assist with catering orders, meeting invitations and agendas, and meeting summaries.*
- Traffic and process, in a timely manner, estimates, check requests and invoices for approval and payment. Reconcile and process billing statements from American Express, vendors, and hotels and restaurants as needed.
- Coordinate the planning and execution of meetings and events, including conference exhibits. Maintain meeting and event supplies, giveaways and hardware (i.e. exhibit booth) and box, ship and track, as needed.*
- Perform other duties based on the needs of the Expertise Center and the organization.
REQUIRED QUALIFICATIONS:
- The ideal candidate will have a bachelor's degree or equivalent work experience.
- 1-2 years of experience in an events company or nonprofit organization.
- Must have strong organizational skills.
- Demonstrated ability to meet deadlines while working on multiple projects.
- Excellent oral and written communication skills, including the ability to present ideas and information clearly.
- Outstanding attention to detail.
- Candidate should have demonstrated proficiency with common software programs.
- Some travel and the ability to work a flexible schedule when needed is a requirement.
- Candidate must be able to lift 25-30 lbs.
This position is based in Washington, D.C. with a hybrid work schedule of 3 days in the office and two telework days.
COMPENSATION PACKAGE:
The salary range for this role is starting at $56,000-$62,000 on a national basis. Individual pay decisions are based on a number of factors, including but not limited to qualifications for the role, relevant work experience, skillset, internal equity, location, and certifications, consistent with applicable law. Salary is just one part of our total rewards package which additionally includes equity, performance bonus for eligible roles, and competitive benefits. Interested candidates should submit their cover letter and resume hereORmail application materials to:Human Resources
Attn:
Events and Social Responsibility Coordinator900 G Street, NWFourth FloorWashington, DC 20001Fax: (202) 204-5214
No telephone calls please.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability.
