For over 30 years, Beghou Consulting has been a trusted adviser to life science firms. We combine our strategic consulting services with proprietary technology to develop custom, data-driven solutions that allow life sciences companies to take their commercial operations to new heights. We are dedicated to client service and offer a full suite of consulting and technology services, all rooted in advanced analytics, to enhance commercial operations and boost sales performance.
We are seeking a skilled Front office administrator who will beresponsible for managing front desk operations, providing administrative support and ensure smooth and efficient operation of our office in Hyderabad.
We will trust you to
- Front office management
- Greet visitors and clients in a professional and friendly manner, directing them to the appropriate person or department
- Answer and direct incoming calls to the relevant person
- Receive and sort incoming mail, and prepare outgoing mail for dispatch
- Perform general clerical duties, such as photocopying, scanning, and faxing
- Manage office supplies and maintain inventory levels
- Ensure office repairs and fixes tasks are completed timely
- Coordinate meetings and appointments, ensuring schedules are kept up-to-date and accurate
- Maintain a clean and tidy reception area, ensuring it is presentable and welcoming to visitors
- Assist with ad hoc administrative duties, as and when required
- Assist Security, Housekeeping, and managing support staff
- Assist HR in conducting Employee Engagement related activities and celebrations in office
- Assist HR in scheduling interviews with candidates
- Vendor Management
- Follow up on Monthly Bills, and Invoices receipts for payment processing
- Process the Invoices received towards the purchase
- Attach the supporting documents required and review them
- Creating PO, processing invoices and making timely payment to vendors
- Facility management, AMC, vendor management
- Travel & Accommodation
- Assist with travel arrangements and accommodation bookings.
- On request from the user, sourcing the Hotel as per the budget
- Interacting with Hotel representatives to obtain the quotation Confirmation on the booking
- Inventory
- Checking stock of all items on a regular interval & update the register
- Raise indent for purchase of the required items on a monthly/need basis
- Tracking of requirements on stationery, HK materials, and other consumables
- Client / Guest Handling
- Finance Related
- Petty Cash, FC, Invoices Opex & Projects
- Prepare monthly cash and online payment trackers.
- Maintain payment vouchers and acknowledgements for all payments
You will need to have
- Strong analytical and problem solving and skills.
- Excellent verbal and written communication skills
- Ability to work independently and within a team.
- Organized, self-discipline and pro-active. Strong organizational skills and attention to detail for planning and documentation.
- Good multi-tasking ability.
- Education: A bachelor's degree in business, hospitality, or a related field is preferred.
- Experience: Previous experience as Executive Assistance or related roles is advantageous.
What you should know:·We treat our employees with respect and appreciation, not only for what they do but who they are.·We value the many talents and abilities of our employees and promote a supportive, collaborative, and dynamic work environment that encourages both professional and personal growth.·You will have the opportunity to work with and learn from all levels in the organization, allowing everyone to work together to develop, achieve, and succeed with every project.·We have had steady growth throughout our history because the people we hire are committed not only to delivering quality results for our clients but also to becoming leaders in sales and marketing analytics.Apply for this job
