Front Desk Admin/HR & HRIS
Specialist
ContactUs is growing fast and has a need for a Front Desk Admin/HR & HRIS Specialist. This will be an onsite position at our Grindstone, PA office!
About the Front Desk Admin/HR & HRIS Coordinator:
We are seeking a versatile and detail-oriented individual to fill the dual role of Front Desk Admin/HR and HRIS Specialist. This role combines front desk administrative duties with human resources and HRIS responsibilities, ensuring smooth operations and effective HR management.
Responsibilities:
- Respond to employee inquiries regarding HR policies, procedures, and benefits.
- Assist with the coordination of employee training and development programs.
- Greet and assist visitors, ensuring a positive and professional first impression.
- Answer and direct incoming calls, take messages and provide information as needed.
- Manage the front desk area, ensuring it is tidy and presentable.
- Handle incoming and outgoing mail and packages.
- Maintain visitor logs and issue visitor badges.
- Assist and conduct new hire orientation sessions.
- Set up employee profiles in the HRIS and assist with ensuring all onboarding documentation is completed.
- Maintain and update employee records, ensuring accuracy and confidentiality.
- Process employment-related documentation, including changes in employment status, performance reviews, along with any other employee related documents.
- Administer and maintain the HRIS, ensuring data integrity and accuracy.
- Enter and update employee information in the HRIS.
- Conduct regular audits of HR data to ensure compliance with company policies.
- Prepare and submit mandatory HR reports and documentation, as requested.
- Participate in HR and administrative projects, providing data analysis, administrative support, and coordination.
Requirements:
- Proven experience as an HR Specialist, HR Assistant, or similar role.
- Preferred familiarity with HRIS databases and systems (ADP, Daily Pay, etc.)
- Excellent organizational and time-management skills with the ability to prioritize tasks.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Knowledge of HR best practices and employment laws/regulations.
- Bachelor’s degree in Human Resources Management, Business Administration, or related field preferred.
- Successfully pass a background check
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
EEO
C
Statement:
ContactUs is an equal opportunity employer. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.
