GaN is seeking a reliable, well-organized Part Time or Full Time Operations Assistant
to support our busy, customer orientated day-to-day operations with a focus on time management and efficiency.This position requires initiative, multi-tasking skills and the ability to wear multiple hats with minimal supervision. Our Operations assistant should be able to work flexibly both independently and, on a team, where the need for effective communication is crucial.This individual will be responsible for supporting various members of our Operations Team to include Human Resources and Finance.
Additionally, this person will be responsible for administrative tasks, such as schedule management, document coordination, and organization-wide communication. This position requires a high level of confidentiality, organization, professionalism, and timeliness. Additionally, this person must demonstrate initiative and the ability to prioritize and to work efficiently with minimal supervision on all assignments. Responsibilities:
- Assist in preparing financial reports, including data entry and analysis.
- Support the preparation and submission of audits and tax documents.
- Help maintain accurate records for financial reporting and ESOP Valuation.
- Assist with HR- related tasks such as onboarding, recruiting coordination and employee records management.
- Serve as a recruiting coordinator to include the facilitation of incoming applications and scheduling interviews as requested.
- Facilitate candidate interviews and analyze feedback from management regarding candidates before developing offer details.
- Create, edit, post, and share job descriptions.
- Generate and analyze metrics quarterly.
- Maintain confidentiality in all aspects of staff and company information
- Support various operational areas of the company with clerical tasks to include maintaining personnel files in compliance with applicable legal requirements.
- Coordinate and manage special projects as assigned, including research and data collection.
- Assist in the management of social media accounts to represent the company brand.
- Assist in planning company events as needed.
- Other duties as assigned.
Qualifications:
- Associate’s degree Required. Bachelor’s degree in business administration, Finance or a related field preferred. (Equivalent experience in lieu of degree)
- 2+ years of administrative, office management experience
- Self-starter with initiative, forward thinking, and proactive problem-solving skills
- Ability to pick up tasks quickly and on the fly.
- Skills in database management, data analysis and record keeping
- Excellent verbal, analytical, interpersonal, organizational, and written communication skills
- Ability to prioritize multiple tasks seamlessly.
- Ability to handle confidential information with a high level of professionalism and discretion.
- Ability to meet deadlines and achieve high-performance goals.
- Meticulous attention to detail and accuracy.
- Strong problem-solving abilities and proactive attitude.
Desired Qualifications:
- Proficient with Microsoft Office Suite or related software, particularly Excel.
- Familiarity with financial software, such as Costpoint
- Knowledge and experience using Bamboo HR
- Knowledge and experience using LinkedIn Recruiter
- Experience in Government Contracting, Aerospace, and Defense Industries.
Special Requirements:
- Must be a U.S. citizen.
- Must possess a valid driver’s license.
Equal Opportunity Employer:Geeks and Nerds Corporation is an Equal Opportunity Employer. We are pleased to consider all qualified applicants for employment without regard to race, color, gender, sexual orientation, gender identity, religion, national origin, age, marital status, veteran status, disability, genetic information or any other legally protected classifications. Geeks and Nerds Corporation participates in E-Verify.
