About Ritual
Ritual is a personal health brand that is building the future of daily essentials. Our mission is simple: we help turn healthy habits into a Ritual. We started by creating the first visible supply chain of its kind and reinventing the daily multivitamin from the ground up. Now, together with some of the world’s leading scientists, researchers and advisors, we’re developing a new standard of high-quality, traceable daily products across new categories. Hundreds of thousands of customers across generations trust us, and we are growing quickly. We’ve built a team of over 120 (and counting) curious skeptics, world-class scientists, unconventional artists, expert marketers, and analytical strategists.
We’re venture-backed and based in sunny Los Angeles. If you’re looking to challenge the status quo and be challenged to do the best work of your career, join us.
Essential
The Document Control Specialist at Ritual will play a key role in leading and refining our specification process. This position is responsible for designing and implementing internal technical documentation, including product specifications for finished goods. As the Document Control Specialist, you will be the primary liaison between Product Development, Operations, Packaging, and Change Control subject matter experts within the Quality Assurance group. You will manage the end-to-end process of finished goods specifications, ensuring compliance with industry standards and regulatory requirements.
What You'll Do:
Specification Management- Develop and maintain product specifications for finished goods.
- Oversee the creation and revision of internal technical documentation related to product specifications, interfacing with SME specification creators in product development, packaging, operations, regulatory affairs, and quality assurance.
- Ensure all specifications are accurate, up-to-date, and compliant with Ritual and regulatory standards.
- Own the end-to-end specification process for finished goods and interface with external partners on implementation.
- Oversee the inputs of information to connect finished goods to the final bill of materials, ensuring label and documentation compliance.
- Maintain the technical database on finished goods.
- Lead Document Control requirements for the Quality Team. Prepare forms, collect signatures, and issue out change orders.
Liaison and Collaboration- Act as the primary point of contact between product development, packaging, operations, regulatory affairs, and change control subject matter experts.
- Facilitate cross-functional meetings to ensure alignment on specification requirements and changes.
- Collaborate with quality assurance to integrate specification updates into the overall quality management system.
- Participate in the initiation of change requests, revisions and reviews for accuracy, routing for approvals, and implementation of changes at contract manufacturers.
Process Improvement- Identify opportunities for improving the specification process and implement best practices.
- Develop and enforce standard operating procedures (SOPs) related to specification management.
- Monitor and evaluate the effectiveness of specification processes and make necessary adjustments.
Documentation and Record-Keeping- Maintain accurate and comprehensive records of all specifications and related documents.
- Ensure proper documentation of specification changes and approvals.
- Provide regular reports on specification status and updates to management.
- Receive, review, categorize, and track documents, ensuring standardization, accuracy, and completeness.
Training and Support- Train and support internal teams on specification requirements and processes.
- Provide guidance on regulatory and technical documentation to ensure compliance and quality.
- Participate in QA Compliance activities by developing, training, and implementing SOPs as needed.
- Support other QA activities as needed.
Who You Are:
Communicator- You are an effective communicator who can collaborate with diverse teams, both internally and externally.
Analytical and Detail-Oriented- You have a keen eye for details and accuracy, especially when it comes to documentation that influences external activities.
Team Player- You work collaboratively on process execution with multiple stakeholders. You are a self-starter with a strong sense of ownership and accountability, thriving in a fast-paced environment.
Quality-Focused- You prioritize product integrity and quality standards in every aspect of your work.
Organized- You possess strong organizational, multitasking, and time management skills, enabling you to complete projects efficiently and on time.
What You Need:
Education- Bachelor’s degree in a relevant field (e.g., Chemistry, Biology, Regulatory Affairs) or equivalent experience.
Experience- Minimum of 3-5 years of experience in a regulatory or quality assurance role within the dietary supplement, pharmaceutical, or a related industry.
- Strong understanding of regulatory requirements and quality standards (e.g., FDA, GMP).
- Proven experience managing complex projects and working cross-functionally.
- Experience with data and document management.
- Experience related to ingredient documentation, finished product documentation, and finished product specification development.
- High preference for experience in the food or supplement industry, particularly in roles involving quality, product development, packaging, or operations
Compensation and Benefits:
- PAY RANGE: $70,000 - $110,000
- Your base salary is one part of your total compensation package. The salary range represents the entire compensation range for this position. Exact compensation will depend on a number of factors, which may include the successful candidate's skills, level, years of experience, technical expertise, and other qualifications. Not all candidates will be eligible for the upper end of the salary range. This role is also eligible for equity + generous benefits + 401k + unlimited PTO etc - see our list of perks/ benefits below.
Additional Compensation and Benefits:
- 401k Match - Up to 4%
- Medical/Dental/Vision/Life Insurance
- Healthcare & Dependent Care FSA
- 20 Weeks of 100% paid Parental Leave + 4 weeks of flex time upon return for birthing people
- Talkspace access for mental health support
- Pet Insurance discount
- Unlimited PTO Policy - 2 weeks (10 days) minimum to keep you fresh
- 11 paid holidays
- 7 additional paid days off around holidays
- 12 “Fourth Fridays” off - Days the entire company takes off each month to recharge
- 4 “Ritual Days of Action” - Days the entire company volunteers
- Focus Fridays - No meeting days to focus on heads-down work and development
- Free Ritual Products
- Annual Wellness stipend
- Monthly Childcare stipend
- New hire Work from Home stipend
- Bi-Annual Performance Reviews
- Bi-Annual in-person company events
- Monthly wellness activities
Why Ritual?Since launching in October 2016, Ritual has grown to be a cultural revolution in the health industry. We’re not about pseudoscience, half-truths or health fads. We are simple, effective, and backed by real science. Ritual is an Equal Opportunity Employer. We are committed to bringing together humans from different backgrounds and perspectives, providing employees with a safe and welcoming work environment free of discrimination and harassment. We strive to create a diverse & inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together.California Residents: Privacy Notice for California Job ApplicantsApply for this job
