The People Services Coordinator is responsible for overall studio support. In this job, you will assist management and staff by addressing the needs of clients, making provisions magically appear at meetings, orchestrating events, and charming unwieldy calendars and expenses into submission.
Why We Need This Position
The People Services Coordinator is the architect and foundation of a happy studio, proactively providing exemplary service in order to make all clients and staff feel welcome, comfortable, and cared for. With warmth and panache, you build relationships and support staff through mature communication, considered action, and generally being awesome. In this invaluable position, you create an environment that is as structured and sound as it is inviting.
Who We’re Looking For
You are the world’s best host. A go-getter who can make quick decisions on the fly, you are not only unflappable, but positively graceful under pressure. Making others comfortable is second nature to you, and you are willing to go the extra mile to provide the highest level of customer service in all transactions. Whether it’s a phone call, a meeting, or a catered event, you are prepared to act as an ambassador for Teague as both a company and a brand. This is a job for an extrovert or an aspiring extrovert, as it involves: escorting clients and visitors to and from Teague studios, ordering and coordinating catering for meetings, preparing international shipping labels, and communicating with event leads to organize and set up events.
In addition to top-notch people skills, a good head for details, keep cost estimates within the assigned budget and process expense reconciliations, take meeting notes, manage various calendars, and prevent the catastrophe of running out of office supplies. In short, as the backbone of the Studio, it is your goal in life to keep it running so smoothly that no one even notices it’s being run at all.
What We Just Said, Now in 5 Bullet Points (a.k.a., Essential Qualifications):
- Experience: 3+ years’ experience in administrative, customer service, hospitality, or coordinator roles; familiarity with high end customer service and client care.
- Special skills: knowledge of both MAC and PC platforms; advanced MS Office Suite, Adobe and the ability to learn new programs quickly; able to lift and move up to 25 pounds. Must have valid driver license and reliable vehicle to escort visitors between work sites and to support multiple locations in the Puget Sound area.
- Passion: Hosting, organizing, and time management
- Role: Creating a welcoming, orderly, and efficient work environment
- Personality: flexible, creative, self-motivated, detail-oriented, friendly
Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer. Be vested in the results- treat Teague as if it was your own company. This role supports offices located in Renton, downtown Seattle, and Everett.
Applicants must have reliable transportation and be willing to drive between office locations to support administrative needs.The pay range for this job in most US geographic locations is $22.00 - $33.00/hour.
What We Offer
At Teague, we value diversity, equity, and inclusion. We search the globe to find and attract top talent from diverse backgrounds and value unique perspectives and experiences. We offer a comprehensive compensation and benefits package that rewards you based on performance and recognition for the value you bring to Teague. Individual salaries within this range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills, and geography.
In addition, our comprehensive Total Rewards package includes employer provided Short- & Long-Term Disability and Life/AD&D insurance, alongside competitive dental and medical plans with a Health Savings Account option, Flexible Spending Accounts, 401k with employer match, and Parental Leave. We also offer voluntary benefits for vision, additional life, additional AD&D, accident & injury, critical illness, identity theft protections, legal and long-term care. Additionally, Employee's enjoy discounts on pet insurance and access to HealthCare Bluebook. As part of our comprehensive benefits package, full-time employees start by accruing 4 weeks of paid time off a year (prorated for part-time hires) and 10 paid holidays throughout the fiscal year.
On-Call or Temporary employees accrue 1hr of PTO for every 30hrs worked. Full-time intern benefits start the first month following 60 days of hire, and are not eligible to participate in Teague's 401k plan. We are a Washington State based company. All employees must reside in the state of Washington (unless otherwise noted for specific roles) and be able to access one of our studio locations in the greater Seattle area. Teague is an EEO/AA employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability or protected veteran status.
