Anika Systems is seeking a dynamic and experienced Subcontracts Manager to join our team in a fast-paced, high-volume work environment. This individual will be responsible for managing subcontractor relationships, managing our portfolio of subcontracts, working with (and reporting to) the Director of Contracts to establish Subcontractor/Procurement policies, and ensuring Anika Systems’ compliance with all applicable government regulations, particularly the Federal Acquisition Regulations (FAR). The Subcontracts Manager will work closely with cross-functional teams and senior leadership to support decision-making related to subcontractors. This opportunity is 100% remote.
Key Responsibilities:
- Manage the entire subcontract lifecycle from initial sourcing to contract closeout, ensuring compliance with FAR and agency-specific regulations.- Serve as a key advisor to the Director of Contracts and other senior leadership on subcontractor performance, risks, and contract decisions.- Develop, negotiate, and administer subcontracts with government contractors and suppliers.- Collaborate with cross-functional teams (e.g., legal, finance, operations, and procurement) to align subcontracting strategies with company objectives.- Analyze subcontractor proposals and agreements, ensuring accurate documentation and adherence to all relevant laws, regulations, and guidelines.- Conduct risk assessments and implement risk mitigation strategies related to subcontractor performance and compliance.- Foster and manage strong relationships with subcontractors and ensure effective communication and coordination.- Ensure timely delivery and performance of subcontractor services in accordance with contractual obligations.- Regular collaboration with Program Managers on the approval of proposed subcontractor resources (LCAT qualifications), invoice approvals, subcontractor timesheet verification, and resource mapping within the Enterprise Resource Planning (ERP) tool.
- Maintain Subcontracts Chart of Accounts and Subcontractor Database- Maintain accurate and organized records of subcontractor agreements, amendments, and performance evaluations.- Lead regular reviews and audits of subcontractor performance and compliance with government regulations.- Stay current with changes to government contracting regulations and provide guidance to internal teams.- Work hand-in-hand with Contract Managers on applicable flowdowns, and support the proposal team in subcontractor adherence to Teaming Agreement (TA) commitments. - Draft, negotiate, and execute Non-Disclosure Agreements (NDAs), TAs, Subcontract Agreements, and Task Orders with proposed Subcontractors. This will include document redlining and drafting revised language during the negotiation phase.
Required Qualifications:
- Bachelor's degree in Business, Supply Chain Management, Contract Management, Finance or a related field.- Minimum of 8 years of experience in subcontracts management, specifically within the government contracting sector.- Deep understanding and demonstrated knowledge of the Federal Acquisition Regulations (FAR).- Proven experience working in a high-volume, fast-paced work environment.- Strong analytical, organizational, and critical thinking skills.- Excellent relationship development, management, and communication skills.- Experience working with cross-functional teams and advising senior leadership on subcontracting decisions.- Proficiency in contract management software and tools.- Some understanding of indirect rates, wrap rates, and pricing.
- Must be a U.S. Citizen with the ability to obtain and maintain a government suitability clearance
Preferred Qualifications:
- Master's degree in a relevant field.- NCMA Certification (Certified Professional Contracts Manager - CPCM or Certified Federal Contracts Manager - CFCM).- Experience with specific agency regulations in addition to the FAR.- Experience with CPSR Audits and Subcontract Compliance Policies (Large Business Experience preferred).
Skills & Competencies:
- Strong decision-making and problem-solving skills, with the ability to assess and mitigate risks.- Ability to handle multiple priorities and projects under tight deadlines.- Proven track record of managing complex subcontracts and delivering results.- Detail-oriented with a strong focus on compliance and accuracy.
