Network Optix (Nx) is a powerhouse in video software development, driven by a mission to empower the creation of intelligent video-based solutions and products capable of converting video into actionable data. Over a decade in the making, the Network Optix Enterprise Video Platform helps innovative organizations rapidly and affordably build world-class, custom-tailored, enterprise-scale video products and solutions.
We have locations in Walnut Creek, CA, Burbank, CA, and Oregon in the USA, and distributed teams around the globe (Taiwan, Australia, France, Spain, and Serbia to name a few). Nx is profitable and actively invests in expanding into new domains. We are growing our teams cross-functionally and across the globe.
This role is a part-time employee, requiring between 20 to 25 hours per week.
There is potential for this position to convert to full-time in the future.
Nx is growing our Bay Area presence. The Walnut Creek office is our headquarters and newest location. We are looking for an upbeat, motivated, self-starter with exceptional communication skills, attention to detail and the ability to own tasks and projects end-to-end.Reporting to the VP of Operations, you will be the Administrative Coordinator. Your passion for making the office a great place to be and a smooth sailing ship will promote a seamless place to work at. You have the ability to shift gears at a moment's notice to solve a variety of issues and also have a strong ability to think proactively in order to implement appropriate solutions.
What you’ll be doing
- Lead front desk operations, greeting visitors, managing sign-ins, and ensuring visitors are directed promptly to the appropriate department or individual
- Maintain a clean and organized office including purchasing and stocking office supplies, snacks and other inventory
- Coordinate all deliveries and orders, serving as the primary contact for vendors, and ensuring timely receipt and distribution of delivered supplies and equipment
- Serve as the point of contact for the office building, third-party vendors and service providers (including Cleaners, Landscapers, Maintenance, Plant Vendors, etc.)
- Coordinate all deliveries and orders, serving as the primary contact for vendors service providers (including cleaners, landscapers, maintenance, plant vendor, etc.) ensuring timely receipt and distribution of delivered supplies, equipment and services
- Provide access control (for vendors) and employees through our company-wide PDK system
- Plan support for meetings, internal events, training, customer visits, etc. to include meals and reservations (as an example)
- Build relationships with your internal partners (EA, HR, IT, team leaders, etc.) and external vendor services
- Work with various team members to ensure that the office runs smoothly and troubleshoot any issues as they arise
- Help improve documentation of operation processes such as office management procedures and programs
- Handling shipping arrangements for new-hire equipment
- Assisting with scanning and printing documents as required
- Being responsive to ad hoc office-related tasks and errands, contributing to various projects and performing additional duties as required
What we’re looking for
- Ability to come into our Walnut Creek office daily (Monday through Friday)
- Within driving distance of the office to manage occasional off-hour office emergencies.
- At least two years of experience in an administrative, project management, or office environment
- A valid driver's license and access to a reliable vehicle for occasional errands
- Ability to lift and carry objects weighing up to 25 pounds. Candidates should be capable of performing physical tasks such as lifting, bending, and moving items safely and efficiently
Will be a plus
- Degree not required; however, relevant certifications, degrees, or boot camp completions
- Ability to speak and understand Spanish
- Previous work experience in office or HR operations in a growing company
- Experience with project management
- Experience with expense reporting (Expensify)
- Experience with Google Workspace
What we offer
- Competitive compensation
- Paid time off
- Flexible working hours
- Onsite work in our brand-new comfortable office
- Employer-sponsored health coverage
- Working with top industry experts in our international team
The position is an on-site role in the office located in Walnut Creek, CA.
Base pay range$50,000 - $75,000USDNetwork Optix is an equal opportunity employer committed to diversity and inclusion in the workplace. We celebrate the diversity of our workforce, which includes people of all cultural, national, racial, gender identities, and those who have served in the military. We strive for an environment where creativity and collaborative growth thrive. If you have a disability or special need that requires accommodation, please let us know. CCPA disclosure notice
