About Us
Founded in 2013, Oliva Gibbs is a client-focused law firm that specializes in serving oil and gas companies nationwide. With offices strategically located in Houston, Columbus, Lafayette, Midland and Oklahoma City, we advise a diverse range of clients – from Fortune 500, integrated oil and gas companies to private equity backed startups and mineral rights companies. Committed to excellence, we have ambitious 5-year goals and are actively seeking a highly motivated and detail-oriented Billing Manager to join our team in Houston, TX.
This full-time position reports directly to the Firm Administrator and will play a pivotal role in ensuring timely and accurate billing and optimization of cash flow.
We Need Your Drive and Precision
Are you a detail-oriented professional with strong organization skills, ready to tackle a myriad of daily functions with precision and dedication? As our ideal candidate, you possess a solid background in accounts receivable including expertise in invoicing and collections. You are doer who will create invoices, handle customer inquiries, and own collections - managing the process from beginning to end. You will thrive in a dynamic, high-growth environment with flexible work options allowing for hybrid and/or remote work following a successful onboarding period.
Key Responsibilities
- Manage the daily operations of the billing function, including invoice generation, distribution, follow-up, and collections to support revenue goals
- Develop and maintain efficient billing systems, processes, and workflows to minimize errors and maximize cash flow
- Generate accurate and timely billing reports for management, including key performance indicators and revenue forecasts
- Analyze AR data and aging reports to identify trends, issues, and opportunities for improvement
- Own the collections process by actively tracking and pursuing delinquent accounts and negotiating payment arrangements
- Collaborate with the legal services team and the Director of Administration to ensure accurate and timely invoicing
- Maintain updated client account information in the billing system
- Oversee the training, performance management, and development of team resources
- Implement AR policies, procedures, and internal controls to ensure compliance
- Maintain a focus on delivering exceptional client service
- Support other activities and projects as assigned or dictated by business priorities
Position Requirements
- 3+ years of relevant billing management experience in a legal or professional services firm
- Bachelor’s degree in accounting, finance or related field
- Collections management experience
- Initiative in data analysis, involving identifying problems or questions that can be addressed with data and developing a structured approach to solving them
- Ability to adapt to new software and technologies
- Excellent interpersonal communication skills
- Strong organizational skills, proven ability to multi-task, prioritize, analyze, organize, attend to detail, and follow through
- Commitment to excellent client service
Software Application Experience
- Microsoft Office 365: Teams, Outlook, Word, Excel and PowerPoint, SharePoint
- QuickBooks Online
- BigTime or similar billing platform(s)
- OpenInvoice
What We Bring
- Excellent benefits including healthcare (health, dental, vision and more) and additional insurance options, flex holidays and 401K match program
- Quarterly, team-based bonus system (beginning in the first full quarter of employment)
- A commitment to employee satisfaction and a culture that values our employees lives inside and outside of the office with options for a hybrid work environment and a progressive PTO policy
Core Values
Our core values include an unparalleled client experience, a passion for learning and a culture of collaboration. Each value is embraced and built on as a team and for individuals. Our team members take pride in our core values and are tasked with upholding them. We feel these values encompass what we strive to be as a firm for our clients and employees.Oliva Gibbs LLP is committed to providing a work environment free from discrimination and harassment. It is our policy to comply with all applicable federal, state, and local laws prohibiting employment discrimination.
All employment decisions are based on business needs, job requirements, and individual qualifications without regard for race, color, religion, sex, sexual orientation (including gender identity and/or expression), pregnancy, national origin, age, disability, veteran status or any other factors protected by the laws or regulations in the states where we operate. We are committed to supporting a variety of recruiting initiatives to continue building a diverse and inclusive law firm and legal profession.#LI-Hybrid
