MCRA is a leading medical device advisory firm and clinical research organization (CRO). MCRA's value contribution rests within its industry experience at integrating five business value creators—regulatory, clinical research, reimbursement, healthcare compliance, and quality assurance—to provide a dynamic, market-leading effort from concept to commercialization. MCRA's integrated application of these key value-creating functions provides unparalleled expertise for its clients. MCRA has offices in Washington, DC, Manchester, CT, New York, NY, and a global presence in Japan and Europe and serves more than 1100 clients globally. Its core focus areas of therapeutic experience include orthopedics, spine, cardiovascular, neurology, digital health, diagnostic imaging, wound care, dental, general healthcare, robotics, and in vitro diagnostic (IVD) devices.
Position Overview
MCRA is on the lookout for a dynamic, self-driven, organized, and creative Administrative/Office Associate to join our fast-paced consulting team! The
Administrative/Office Associate
will be responsible for managing components of office operations and providing project support for various initiatives companywide.This role will also support companywide internal communications. The Associate will be responsible for partnering with the People Operations and Culture team to develop the bi-monthly company newsletter, write content as needed, and maintain aspects of the company’s internal intranet website. The role will also support companywide emails and town halls as needed.The ideal candidate is someone who has strong organizational skills, adept at scheduling and using Microsoft Office products, excels in written communication, and is willing to take on increasing responsibility in a dynamic and growing firm.
They will be familiar with best practices for how to run an office, and able to adapt to changing systems and situations. This position will be based in MCRA's Washington, D.C. office (4-5 days in-office per week required).
Standout Candidates Will:
- Embody the MCRA culture by delivering amazing first impressions and have an authentic passion for delivering exceptional service to anyone affiliated with MCRA
- Organize and manage multiple office needs, offering assistance with enthusiasm
- Proactively provide general administrative support and assist with company documents and communications
- Embrace the opportunity to learn about the business and work with departments on select projects to drive business initiatives forward
Responsibilites:
- Demonstrate strong communication skills through significant interaction and coordination with senior management, professional staff, as well as clients
- Handle all aspects of standard office activities including greeting and welcoming guests, answering and transferring calls, maintaining schedules (using Outlook Calendar), coordinate logistics for the weekly lunch, coordinating onsite meals for client events, financial processes, business operations, preparing correspondence, scheduling and coordinating company events and meetings, ordering supplies, maintaining kitchen and performing other administrative and executive support functions as required
- Plan and coordinate meetings, events, and participation in industry conferences (ad hoc), preparing associated announcements, agendas, presentation materials and minutes, tracking participants and coordinating food and lodging as needed
- Coordinate office logistics (scheduling contractors as needed) and liaise with property management and parent company real estate teams as needed.
- Assist with employee initiatives including new hire welcomes and employee milestone event package preparation
- Answer and direct telephone calls to the company's main phone line
- Greet and welcome guests, clients, and out-of-town staff; assist with seating and office setup and assignment
- Maintain electronic filing systems; and perform document control
- Create, proofread and format materials in Microsoft PowerPoint and Word
Qualifications:
- Associate’s Degree required, Bachelor’s degree preferred.
- 1-2+ years of administrative or executive assistant experience required.
- Excellent interpersonal communication and writing skills along with a strong phone presence.
- Must be able to positively and professionally represent MCRA and communicate to clients and colleagues.
- Prior experience supporting senior management and professional staff in an administrative capacity.
- Significant teamwork skills, strong organizational skills and the ability to organize and coordinate the efforts of others required (scheduling meetings, setup meetings, etc.)
- Demonstrated strong proficiency in MS Office, including Outlook, Word, PowerPoint, and Excel as well as advanced typing proficiency (typing test may be required).
- Previous office management and/or administrative assistant experience - preferred but not necessary
- Experience and ability to multi-task and respond in a demanding, fast paced working environment
- Able to work independently with minimal direction and anticipate administrative requirements for a business unit
- Ability to work both independently and with personnel from multiple organizations and departments
- Able to problem-solve and exercise independent judgment and discretion
- Self-motivated with a strong work ethic and time-management skills
$50,000 - $70,000 a year+Annual Bonus based on personal and company performance.
NOTE:
This job description is not intended to be all-inclusive. Employee may perform other related duties as to meet the ongoing needs of the organization.
MCRA, LLC is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.
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