Description
Office Coordinator, Status Solutions LLC
We are looking for an Office Coordinator at Status Solutions to support our mission and overall business success! The ideal candidate will be pivotal in developing efficiencies, building relationships with customers and staff, as well as spearheading culture initiatives. Day to day responsibilities include maintaining a positive and cleanly working environment, ordering office supplies, managing calendars, acting as the company’s Travel Administrator, reviewing/approving expense reports, coordinating company events, greeting guests/customers, and more.
Successful candidates must be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the success of our business by providing personalized - timely support to our customers and team members. If this sounds like you or someone you know let's talk!
Your Day to Day
- Managing the Status Solutions office space in Westerville, Ohio.
- Ensuring proper exterior/interior upkeep is maintained for the best customer first impressions.
- Collaborating with in office team to determine needs to order necessary supplies.
- Responsible for the upkeep and stocking of the customer courtesy space and kitchen.
- Overseeing the mail as well as shipping and receiving of packages on site.
- Maintaining the Experience Center and internal communication hardware.
- Organizing and maintaining office documentation storage systems via electronic and physical files.
- Acting as the first point of contact among Leadership, employees, clients, and other external partners by fielding/screening calls.
- Managing information flow from calls, emails, meetings, etc. in a timely and accurate manner to the appropriate parties.
- Monitoring all in office spaces to ensure meetings, customer demos, etc. do not overlap.
- Scheduling and moderating all company meetings as well as taking minutes.
- Acting as the company Travel Administrator – interpret travel and expense policies, determine approvals, and field team questions or concerns when traveling.
- Assisting the company founder by managing his calendar, ordering lunch, coordinating meetings, and more.
- Continually focusing on creating an environment that promotes the overall growth of Status Solutions and Status Solutions Network.
Requirements
- Previous Front Office/Receptionist Experience is a plus.
- 3-5 years of experience in Customer Experience and or Administration.
- Ability to build relationships quickly and effectively with a diverse customer/Employee base.
- Experience working with multiple departments and coordinating effectively to achieve appropriate customer outcomes.
- Ability to assess any situation independently and act accordingly.
- Proven ability to achieve and exceed key performance metrics and quotas within a team environment.
- Experience with the following software applications is preferred but not required:
- Microsoft Suite
- Ingage
- Canva
- Excellent attention to detail with strong analytical skills for a fast-paced environment.
- Effective communication and interpersonal skills.
- Demonstrated history of collaboration and teamwork.
- Ability to report to the Westerville, Ohio office.
Benefits
- Starting Hourly Rate will be $18-$22 based on experience
- Part-time position, averaging 20-25 hours per week.
- Daytime schedule.
- Flexible work environment
- Competitive salary
- Hand on experience and exposure to all areas of the business.
