ApplyJob Type
Full-timeDescription
Who We Are
At Grunt Style, what you wear is more than just a necessity, it’s about attitude! We have taken the fighting American spirit and instilled it in everything we do. We provide more just than apparel, we bolster a lifestyle. We take pride in Self, Military and Country and we live our values. We are looking for passionate, hard working individuals to join our growing company of over 400 veterans and patriots. We are Grunt Style and This We'll Defend.
Summary/Objective
The Executive Assistant provides administrative and operational support to members of the Executive Team. Additional duties may be assigned.
Essential Functions
- Excellent written and verbal communication skills
- Time-management skills
- Ability to pay attention to detail
- Organization skills
- Ability to multitask
- Basic understanding of frequently used computer software and programs, such as Microsoft Office
- Great Interpersonal skills
Job Duties
- Manage scheduling for company executive(s)
- Draft, review and send communications on behalf of company executive(s)
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Answer and respond to phone calls, communicate messages and information to the executive
- Prioritize emails and respond when necessary
- Coordinate travel arrangements
- Keep the Executive team advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Routinely perform a wide variety of support duties.
- Sort and triage mail; maintain e-mail and other address directories.
- Compose and prepare letters relating to routine correspondence for the Executives’ signature.
- Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
- Prepare documents, reports, tables, and charts; distribute as appropriate.
- Prepare, reconcile, and submit expense reports.
- Maintain paper and electronic filing systems.
- Maintain confidential and sensitive information.
- Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
- Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
- Maintain various records and documents for company executive(s)
Competencies
- A detail-oriented self-starter
- Someone who exhibits sound judgment with the ability to prioritize and make decisions
- Energetic and eager to tackle new projects and ideas
- Equally comfortable interacting with high-level executives and front-line employees
- A team player capable of cultivating productive working relationships across the organization
- Resourceful, can-do attitude
- Thrives in a fast-paced environment
- Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
- Exceptional writing, editing, and proofreading skills
- Familiarity with Grunt Style products, our company structure, and our industry
- Excellent organization and time-management skills
Requirements
Required Education and Experience
- Bachelor’s degree preferred
- Three to five years’ prior experience in supporting a senior executive or team
Supervisory Responsibility
None
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and printer/copiers.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
- Long periods of working on a computer and communicating via phone.
- Extensive typing and record keeping.
- Regularly required to communicate verbally and understand conversation.
- Frequently required to operate buttons and controls, reach and grasp.
- May occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
- The noise level in the work environment is usually low. (PPE will be provided if necessary)
Position Type/Expected Hours of Work
This is a full-time position, Monday through Friday from 8:30 am to 5:00 pm, come evenings and weekends may be required.
Travel
Some travel may be required
Benefits Offered
- Medical, Dental, & Vision package.
- 401k plan with Employer Match.
- Company-paid life insurance with supplemental coverage options.
- Short and Long-Term Disability coverage.
- Grunt Style Employee Discount.
- Paid Holidays/ PTO.
- Tuition Assistance.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management may change duties, responsibilities, and activities any time with or without notice.
EEO Statement
Grunt Style provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Grunt Style complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
