Empowering Financial Futures.
For more than 65 years, Glenmede’s independent ownership, innovation and unwavering commitment to our clients have made us a trusted partner for private wealth, endowment & foundation, and investment management clients. Our people are invaluable. Through a team-oriented environment, your knowledge, expertise and varied backgrounds contribute to thoughtful innovation. Our culture fosters opportunities for continuous career growth and development in all areas of the organization. Working at Glenmede, you will experience the infrastructure and resources of a large firm combined with the client and employee focus of an independently owned boutique. Our Human Resources team is seeking a Coordinator to lead the administration of all HR processes.
The Coordinator will assist in our efforts to improve our use of HR technology and build consistency in our internal practices to support our colleagues across the firm.This position will operate in a hybrid work environment, working at least 3 days per week in the office (Philadelphia, PA).
OVERVIEW:
The Human Resources Coordinator supports the daily functions of the Human Resources (HR) department and serves as an initial point of contact for HR inquiries. Reporting to the HR Business Partner, the Coordinator supports the entire team and provides administrative support in all areas, including HR Administration, Talent Acquisition, Talent Management, Benefits, Payroll, Compliance, and Employee Relations.
RESPONSIBILITIES:
- Serves as an initial point of contact for questions on a variety of HR topics, policies, and procedures, referring complex and/or sensitive matters to the appropriate team member.
- Maintains thorough and accurate employee records in our HR Information System (ADP), ensuring timely processing of new hires and all employee changes. Works closely with Payroll and Benefits to ensure accuracy of key details.
- Prepares and distributes internal employee communications.
- Maintains HR intranet and posted documents to ensure current and relevant information is easily accessible for all employees.
- Organizes and supports coordination of internal meetings (such as HR team meetings, open enrollment, and new hire orientation) as necessary.
- Supports talent acquisition with the onboarding process and serves as the point of contact for new hires. This includes running background checks, assigning new hire paperwork, sending pre-hire communications, and completing I-9 verification.
- Maintains compliance with federal, state, and local employment laws and regulations and recommended best practices; reviews policies and practices to maintain compliance.
- Ensures required labor law information is posted in all offices and conducts annual audits.
- Actively engages in department-specific and firm-wide initiatives to expand capabilities, create solutions to unmet business needs, improve client experience, and develop more efficient processes.
- Contributes to the advancement of team, office, and business capabilities.
REQUIRED QUALIFICATIONS:
- Minimum of an Associate’s degree required.
- 2+ years of related administrative experience or at least one internship in human resources.
- 2+ years strong technical skills including proficiency with Microsoft Office products (Outlook, Word, PowerPoint, Excel, MS365).
PREFERRED QUALIFICATIONS:
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Experience using HR systems; prior experience with ADP strongly preferred.
- Excellent verbal and written communication skills.
- Strong attention to detail and experience professionally handling confidential information.
- Strong organizational skills, with the proven ability to prioritize tasks and meet deadlines.
Headquartered in Philadelphia, PA, Glenmede has 9 office locations in the US. For further information, please visit http://www.glenmede.com.
Our Benefits Overview:
- Competitive health and welfare benefits, including company HSA contributions
- Numerous voluntary benefit choices available
- Superior 401k match
- Tuition reimbursement
- Company subsidized commuter benefits
- Generous paid time off, including parental leave
- Plus more!
Glenmede is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind:
Glenmede is committed to the principle of equal employment opportunity for all employees and applicants and to providing employees with a work environment free of discrimination, retaliation, and harassment. All employment decisions, including hiring decisions, at Glenmede are based on business needs, job requirements and individual qualifications in full compliance with all local, state and federal laws prohibiting discrimination on the basis of any status protected by the laws or regulations in the locations where we operate. Glenmede will not tolerate discrimination or harassment based on any of these characteristics.
https://www.glenmede.com/equal-opportunity-employer/** We are not seeking agency assistance with this role. No agencies, third parties, or phone calls, please. Glenmede is not accepting unsolicited resumes from search firms. All resumes submitted by search firms to any employee at Glenmede via-email, the Internet, or directly without a valid written search agreement will be deemed the sole property of Glenmede, and no fee will be paid in the event the candidate is hired by Glenmede.#LI-Hybrid
