Office Coordinator - San Francisco (Part-time, 6-month contract)

Your impact

Your role

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  Act as main point of contact for the San Francisco office; be a positive, friendly presence in the office, building strong relationships with all team members and guests, as well as with any visiting employees
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  Responsible for managing the workplace experience in our San Francisco office from a safety and facilities standpoint; you’ll ensure that our office environment creates an ideal workspace for our team, while also bringing our mission and values to life
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  Manage partnerships with building management, cleaning staff, and all other office vendors including snacks, meals, handy-people, and IT support
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  Order, track inventory, and stock office supplies, snacks, and swag
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  Proactively seek ways to streamline office processes and leverage best practices
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  Support and help execute on company-wide events for the San Francisco office as well as quarterly meetings and ERG events
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  Provide logistics related team-offsite event support to Leadership and their Executive Assistants
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  Maintain a safe and healthy work environment by staying current with local health and safety requirements, emergency preparedness plans, first aid kits, and compliance signage
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  Partner closely with other functions across the People Team, bringing innovative ideas to new team initiatives, culture-building events and business efficiencies, especially as we manage a hybrid work environment 
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  Proactively coordinate space planning in partnership with the People team, including additions or changes needed to the physical space as we keep evolving our workforce strategy
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  Note: This is a part-time contract role (24 hours per week) and lasting a duration of 6 months. This role requires an in-person presence 3 days per week. 

Your experience

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  At least 2 years of experience working in a fast-paced business environment, preferably within the tech space
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  Passion for Handshake’s mission to democratize access to opportunity for college students
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  Friendly and enthusiastic can-do attitude
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  Self-directed, highly efficient, detail-oriented problem solver with demonstrated experience and creativity in developing and improving processes
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  Highly organized with the ability to prioritize and manage workload effectively, always following projects through to completion
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  Great judgment and a history of working with highly confidential information
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  Exceptional interpersonal skills, empathy, and the ability to build relationships across different functions
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  Excellent written and verbal communication skills – you know precisely what to say and how to say it, both online and in-person
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  An eye and appreciation for office design
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  Ability to track and spend according to allocated budget

Bonus areas of expertise

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  Prior reception, executive assistant, or office coordination experience

Compensation range

• $30 per hour

U.S.-based roles

About us

What we offer

Benefits below apply to employees in full-time positions.

• 💰 Equity and ownership in a fast-growing company.
• 🍼 16 Weeks of paid parental leave for birth giving parents & 10 weeks of paid parental leave for non-birth giving parents.
• 💝 Comprehensive medical, dental, and vision policies including LGTBQ+ Coverage. We also provide resources for Mental Health Assistance, Employee Assistance Programs and counseling support.
• 💻 Handshake offers $500/£360 home office stipend for you to spend during your first 3 months to create a productive and comfortable workspace at home.
• 📚 Generous learning & development opportunities and an annual $2,000/£1,500/€1,850 stipend for you to grow your skills and career.
• 💰 Financial coaching through Origin to help you through your financial journey.
• 🛜 Monthly internet stipend and a brand new MacBook to allow you to do your best work.
• 🚃 Monthly commuter stipend for you to expense your travel to the office (for office-based employees).
• 🥗 Free lunch provided twice a week across all offices.
• 🤝 Referral bonus to reward you when you bring great talent to Handshake.

(US-specific benefits, in addition to the first section)

• 🏦 401k Match: Handshake offers a dollar-for-dollar match on 1% of deferred salary, up to a maximum of $1,200 per year.
• 🏝 All full-time US-based Handshakers are eligible for our flexible time off policy to get out and see the world. In addition, we offer 8 standardized holidays, and 2 additional days of flexible holiday time off. Lastly, we have a Winter #ShakeBreak, a one-week period of Collective Time Off.
• 🍼 Family support: We partner with Milk Stork to provide comprehensive 100% employer-sponsored lactation support to traveling parents and guardians. Parental leave coaching and support provided by Parentaly.

(UK-specific benefits, in addition to the first section) 

• 🏦 Pension Scheme: Handshake will provide you with a workplace pension, where you will make contributions based on 5% of your salary. Handshake will pay the equivalent of 3% towards your pension plan, subject to qualifying earnings limits.
• 🏝 Up to 25 days of vacation to encourage people to reset, recharge, and refresh, in addition to 8 bank holidays throughout the year.
• 🤝 Regular offsites each year to bring the team together + opportunity to travel to our HQ in San Francisco.
• 🛍️ Discounts across various high street retailers, cinemas and other social activities exclusively for Handshake UK employees.

(Germany-specific benefits, in addition to the first section)

• 🏝 25 days of annual leave + 5 days of a winter #ShakeBreak, a one-week period of Collective Time Off across the company.
• 🤝 Regular offsites each year to bring the team together + opportunity to travel to our HQ in San Francisco once a year.
• 🧘 Urban sports club membership offering access to a diverse network of fitness and wellness facilities.
• 🛍️ Discounts across various high street retailers, cinemas and other social activities exclusively for Handshake Germany employees.