About Us
Founded in 2013, Oliva Gibbs is a client-focused law firm that specializes in serving oil and gas companies nationwide. With offices strategically located in Houston, Columbus, Lafayette, Midland and Oklahoma City, we advise a diverse range of clients – from Fortune 500, integrated oil and gas companies to private equity backed startups and mineral rights companies. Committed to excellence, we have ambitious 5-year goals and are actively seeking a highly motivated and capable
Legal Secretary to join our team in Houston, TX.
We Need Your Drive and Precision
Are you a detail-oriented, service-minded professional with strong organizational skills? As our ideal candidate, you possess a strong skillset in drafting, proofreading, formatting, researching, and providing administrative support. You will thrive in a dynamic, small office environment where you will be part of a mid-size energy law firm positioning you for growth and development opportunities. If you are passionate about providing a team of attorneys with invaluable support while ensuring the delivery of exceptional service to both internal and external clients – we want to hear from you!
Key Responsibilities
Administrative Support
Manage attorneys’ day-to-day schedules, including coordination of calendars, meetings, calls, appearances, and depositions
Establishing case files, including processing initial information and details
Track and calendar case deadlines and court appearances
Process correspondence, reimbursement requests, expense reports, and check requests
Provide backup support as needed to secretarial and administrative staff
Document Management
Prepare initial shell and edit various legal documents, including letters, motions, memoranda, briefs, and pleadings
Proofread and format legal documents with meticulous attention to detail
Organize, save, upload and process file-related documents, correspondence, and discovery responses
Maintain and organize internal files and deadlines/activities specific to clients and matters
Legal Procedures
File all pleadings and documents (e-filing or otherwise) in Texas and Federal Court
Communicate with Court and counsel as required
Assist in deposition preparation, including scheduling and organizing exhibits
Support mediation, arbitration, and trial preparation, including preparing materials and managing logistics
Position Requirements
Minimum 3 years of experience as a legal secretary, legal assistant or paralegal with a focus on litigation
Legal expertise in Federal and Texas Proceedings
Expertise in Outlook calendar management
Experience drafting, proofreading and formatting legal documents
Proven track record of the ability to adapt to new software technologies
Excellent interpersonal communication skills
Strong organizational skills, proven ability to multi-task, prioritize, analyze, organize, attend to detail, and follow through
Commitment to excellent client service
Software Application Experience
Proficiency in E-Filing in Texas
Skilled in Microsoft Office Suite: Word, Excel, Outlook and PowerPoint
Experience with Time & Expense Reporting Systems – BigTime experience is a plus
What We Bring
Excellent benefits including healthcare (health, dental, vision and more) and additional insurance options, flex holidays and 401K match program
Quarterly, team-based bonus system (beginning in the first full quarter of employment)
A commitment to employee satisfaction and a culture that values our employees lives inside and outside of the office with options for a hybrid work environment and a progressive PTO policy
Core Values
Our core values include an unparalleled client experience, a passion for learning and a culture of collaboration. Each value is embraced and built on as a team and for individuals. Our team members take pride in our core values and are tasked with upholding them. We feel these values encompass what we strive to be as a firm for our clients and employees. Oliva Gibbs LLP is committed to providing a work environment free from discrimination and harassment. It is our policy to comply with all applicable federal, state, and local laws prohibiting employment discrimination.
All employment decisions are based on business needs, job requirements, and individual qualifications without regard for race, color, religion, sex, sexual orientation (including gender identity and/or expression), pregnancy, national origin, age, disability, veteran status or any other factors protected by the laws or regulations in the states where we operate. We are committed to supporting a variety of recruiting initiatives to continue building a diverse and inclusive law firm and legal profession.
