Billing Coordinator

Join our team at Maximus Global Services!

Pay Rate: $­­­­­_24.00__per hour            Status: Full Time or Part Time

Benefits:

• Paid Time Off (for FT positions)
• Paid Training
• 401(k) Retirement Plan
• Medical, dental, vision benefits
• Referral Bonus
• Incentive Rewards
• Career growth

Summary/Objective

• Preparer’s backup information for billing and maintain records of all services provided to the airlines.
• Participates aggressively in collections of amounts due the station.
• Reviews / approves / resolves and discrepancy with amounts billed to station by vendors.
• Actively tracks and reports on stations assets to corporate headquarters.
• Reviews / analyzes and provides explanation on station financial performance.

Essential Functions

Billing:

• Knows the details of all contracts in place within the station and the services that are contracted within those agreements.
• Establishes and maintains processes for capturing all billable events in accordance with each station contract.
• Captures, daily operational service delivery information such as but not limited to services provided to each flight, hours used, overtime incurred, ATA / ATD, flight delays, wheelchair pushes, wheelchair pushes over a certain amount of time.
• Follow up with the airline manager or responsible to authorize the services.
• Creates invoices in MGS ERP; along with corresponding back up.
• Remits via system, billing information to finance office on a timely basis for final billing review and approval on a timely basis to ensure compliance with the finance calendar.
• Liaises with HQ finance staff to facilitate / clarify questions and or discrepancies regarding bills /information provided.

Receivables:

• Reviews on a weekly basis the receivable aging reports for the station.
• Laisse with customers to determine reasons for delay if any.
• Presses aggressively for payment of invoices.
• Requires “Proof of payment” when customer states payment has been affected.
• Liases with corporate office when support is needed.

Payables:

• Reviews all station payments pending approval as per ERP system and timely responds to corporate on approval or disapproval / actively resolves any discrepancies noted with vendor.

Station Assets:

• Tracks all station assets as listed in corporate asset tracking system
• Reports inventory of assets on a monthly basis to corporate, highlighting any discrepancies / losses etc with corresponding explanations.
• Ensures proper functioning of loan / loanee process for station assets.   Ensure accountability by agents for assets lent / used daily.

Analysis of station performance:

• Comparison of station current month and YTD performance vs prior period / year.
• Comparison of station current month and YTD performance vs budget and forecast.
• Provides a weekly report to CFO of hours worked vs budgeted along with variance explanations.
• Analysis of sales pipeline as per CRM to ensure it properly reflects opportunities / tasks
• Quantification of sales / opportunities
• Projection of sales versus budget expectations

Procurement:

• Initiates procurement requests for the station.
• Keep control of office supplies and station others.

Competencies

Competencies

Required Education and Experience

Additional Eligibility Qualifications