This full-time role at
Hotwire is hybrid and open to our New York or San Francisco office location.
About you...
You are an extraordinarily organized person who enjoys checking off to-do lists and bringing projects to completion. You don’t think of task as tedious. You see them as a path to positive outcomes. You care about delivering high quality work, have a keen attention to detail and are known for having high standards for yourself and others.You are comfortable working independently. You are responsible and can maintain a high degree of confidentiality. You have a knack for building relationships. You take direction well, are decisive and driven by results and success.You raise your hand for new opportunities, love learning and are eager to try new things.
And maybe, you’re looking to grow your career in Human Resources.Does this sound like you? Do you want to use your passion for people and your organizational skills to support a fast-paced, energetic organization?Then, please continue reading...
About us…
We are the pre-eminent global tech communications and marketing consultancy. We are a group of expert communicators and marketers who are fanatical about tech and are here to help businesses ignite their possibilities. Our local experience and global scale allow us to deliver bold but pragmatic guidance to tech companies all over the world.When you work with us, we connect and support you in a way that allows you to achieve limitless success and career growth. For years now, we’ve been named a Best Place to Work by PR Week, PRNews and Crain’s New York.We are curious, ambitious and connected, but most of all we are one team working together to be the global alternative.
We are looking for an exceptional person to join our North America team as a P&C Coordinator.
The People & Culture Coordinator role is essential to the success of the agency. As the P&C Coordinator, you provide value by supporting our people, proactively building relationships, escalating concerns to team, and leading on the execution of processes. To have an impact on the business, you will ensure all people-related activities run smoothly and that employees across the US business have a consistent experience and feel supported.
Job Duties and Responsibilities
Recruiting:
- Support the recruitment process by posting roles, scheduling interviews, preparing offers
- Own updates of weekly recruiting tracker and system updates in Greenhouse
- Provide administrative support and research for recruitment activities as needed
HR Operations:
- Assist in the creation of various forms, documents, spreadsheets and presentations
- Help implement P&C initiatives and projects
- Identify and provide recommendations to improve culture and business operations
- Coordinate new hires and contractors pre-boarding activities and onboarding schedule
- Manage the learning and development schedule and P&C calendar as needed
- Be the go-to for employee questions, and communicate employee issues to P&C leadership
- Manage the completion of employee-related legal documents such as employment agreements, and handbook updates
- Maintain employee personnel files
- Assist in all employee lifecycle processes from new hire documentation and onboarding through to termination
- Communicate employee changes to the US Finance team and support with various crossover items such as payroll updates, contract addendums, new hires, exits etc.
- Collaborate with the global P&C team on various initiatives including monthly reporting, events, etc.
- Utilize people admin systems (Namely, Bonusly, ADP, Adobe Sign Greenhouse), and pull data for reporting as needed
- Communicate with outside vendors, such as Trinet, Acrisure, TransAmerica, ADP, John Hancock as needed
- Ensure all Company Holidays and PTO requests are up to date in Strategic Time Planner weekly
- Own all background checks and audit requests
- Own all 401k administration and transfers through John Hancock and TransAmerica
- Manage the P&C alias inbox, ensuring quick response times and escalate problems as needed
You’ll Bring:
- 2 or more years of experience in an administrative role, HR experience preferred
- Not required, but preferred - Experience with ADP, Trinet, Greenhouse or Sage
- Attention to detail and a passion for creating efficient processes
- Strong relationship building skills and emotional intelligence to build rapport and trust and work effectively with different types of people at all levels
- Strong communication skills
- An ability to write and articulate complex information into simple, easy to understand language for employees
- Solid analytical skills
- A desire to constantly learn and develop your skills
- A focus on delivering results and meeting expectations
- An ability to adapt and respond to change, to challenge the status quo and be a change agent/leader
- A capacity to cope with challenges, pressures and setbacks
- A drive to achieve personal work goals and objectives
Why Us:
- Flexibility – We understand that life doesn’t always fit around the 9-5; and that work/life integration is crucial.
- Global Reach & Opportunity – You will have the opportunity to work within global teams and travel within the US and globally to connect with clients and colleagues.
- Great Benefits - Strong benefits package includes paid time off, holidays, sick leave, cultural celebration days off, paid time off for community involvement, medical, dental and vision insurance, disability and life insurance, 401K match and a paid 6-week sabbatical after every 4 years of continuous employment. Hotwire offers a variety of bonus opportunities to include business development, annual company bonuses and referral bonuses. Additional benefits include wellness allowance, internet, and phone reimbursement.
- Development Opportunities – A strong learning and development program with training opportunities at all levels.
- Autonomy – The freedom and support to be limitless, and the opportunity to own your career and create the future you want.
- Variety – No day is the same as the last. Both within our own walls, and with our clients, we navigate change daily and there’s always an opportunity to stretch your skills, learn something new, seek out a new challenge, and gain expertise.
- Our Amazing Team – We are connected, ambitious, and friendly. We don’t step on toes to get ahead, we build each other up, develop and teach each other and understand that each person’s individual success is a win for all.
We engage in Thoughtful Working, empowering our talent to determine the best way to work for our clients, our team and Hotwire every single day.
Compensation Range: $46,000 - $70,000
The range listed is just one component of Hotwire’s total compensation package for employees, which includes bonus opportunities and a variety of benefits mentioned above. Hotwire takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected work to be performed, required travel (if any), external market and internal value, and internal pay alignment when determining the salary level for potential new employees. A potential new employee’s salary history will not be used in compensation decisions.
