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Full-timeDescriptionThis is an exciting opportunity to support groundbreaking research at TGen by providing support to a Distinguished Professor and Executive VP of Molecular Medicine. The role involves managing various administrative tasks in a fast-paced environment, including calendar oversight, travel arrangements, expense reporting, and catering, while collaborating closely with the team.Duties and Responsibilities:
- Manage the Executive's calendar, scheduling meetings and appointments.
- Plan and prepare for meetings, tours, and events.
- Handle proactive calendar management and travel arrangements.
- Organize conference registrations and maintain memberships.
- Manage communications by answering calls and monitoring emails.
- Prepare presentations, expense reports, and other administrative documents.
- Sort, scan, and print documents for daily mail bag.
- Navigate journal inquiries and assist in accessing research articles.
- Type dictated emails and letters of support.
- Maintain shared drive resources and ensure timely meeting preparations.
We are a human-centric organization that translates to our employees. Some of the perks in working for us:
- BC/BS of Arizona health coverage.
- Dental, Vision, Life, Short and Long Term Disability
- Top notch EAP with a full scope of concierge type services
- 401k with 6% match
- Generous time off
- Commuter benefits
- Much, much more!
RequirementsRequirements:
- High School Diploma or equivalent; minimum of 5 years of related experience.
- Bachelor’s Degree preferred but not required.
- Medical knowledge is a plus.
- Strong attention to detail and proofreading skills.
- Must be able to work within a team of strong personalities.
- Onsite support required, with daily responsibilities of managing communication and document flow.
