Location: Hybrid in Louisville, Colorado
We are seeking a highly organized and detail-oriented Executive Administrator to provide administrative support to our executive team. The ideal candidate will be proactive, resourceful, and able to handle a wide range of administrative tasks with minimal supervision. This position reports directly to the Manager of Executive Administration and requires an extremely high level of professionalism and discretion.
Duties and Responsibilities
- Manages calendars, including scheduling meetings and appointments; proactively identifies issues and proposes solutions to ensure executives can attend to priorities.
- Consistently delivers results through effective time management strategies and proactive task prioritization.
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
- This individual will thrive in a collaborative environment and enjoy working closely with a dynamic team where your contributions are valued, and teamwork is celebrated.
- This individual will share our passion for positivity and is ready to make a difference working as a team to overcome challenges and achieve results.
- Coordinates both domestic and international travel arrangements, including booking flights, hotels, and transportation; provides executive with support adjusting travel arrangements due to unforeseen changes (changing meetings, flight cancellations, etc.)
- Schedules and coordinates meetings and events including organizing external meeting locations, catering, and day-of coordination.
- Serves as a liaison to the board of directors. Schedules all Board of Director meetings and coordinates all necessary meeting logistics.
- Supports the creation, modification, editing and preparation of documents, including board related materials. Verifies accuracy and clarity of final product.
- Proactively anticipates administrative needs and makes informed decisions regarding priorities; analyzes situations carefully, recommends solutions, adopts effective courses of action.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Manages, tracks expenses, and submits P-card reimbursements.
- Serve as a primary point of contact for internal and external stakeholders
- Assists with special projects and other duties as assigned.
- Ability to contribute different thoughts, ideas and viewpoints that lead to greater innovation on projects and cross-functional collaborative efforts.
Qualifications
- Bachelor’s degree in business administration, communications, or related field
- 5+ years of experience in executive administration, event coordination, or related field
- Experience working in a remote, fast-paced environment
- This role is hybrid and requires in-office time at our headquarters in Louisville, CO
- Advanced experience in calendar, T&E and financial approval software including MS Office, PowerPoint, Concur and systems similar to Oracle.
- We are looking for someone who is proficient in the role requirements, but who also brings a unique perspective and diversity of thought to our team. GHX encourages candidates from underrepresented groups to apply and is dedicated to providing equal opportunities for qualified applicants.
Knowledge, Skills, and Abilities
- Strong organizational skills and attention to detail
- Ability to maintain confidentiality
- Excellent written and verbal communication skills
- Ability to prioritize and manage multiple tasks and deadlines
The compensation range is $36/hr - $45/hr
The base salary range represents the anticipated low and high end of the GHX’s salary range for this position. Actual salaries will vary and will be based on various factors, such as candidate’s qualifications, skills, competencies and proficiency for the role. The base salary is one component of GHX’s total compensation package for employees. Other rewards and benefits include: health, vision, and dental insurance, accident and life insurance, 401k matching, paid-time off, and education reimbursement, to name a few.
To view more details of our benefits, visit us here: https://www.ghx.com/about/careers/#LIAK
GHX: It's the way you do business in healthcare
Global Healthcare Exchange (GHX) enables better patient care and billions in savings for the healthcare community by maximizing automation, efficiency and accuracy of business processes.GHX is a healthcare business and data automation company, empowering healthcare organizations to enable better patient care and maximize industry savings using our world class cloud-based supply chain technology exchange platform, solutions, analytics and services. We bring together healthcare providers and manufacturers and distributors in North America and Europe - who rely on smart, secure healthcare-focused technology and comprehensive data to automate their business processes and make more informed decisions.It is our passion and vision for a more operationally efficient healthcare supply chain, helping organizations reduce - not shift - the cost of doing business, paving the way to delivering patient care more effectively.
Together we take more than a billion dollars out of the cost of delivering healthcare every year. GHX is privately owned, operates in the United States, Canada and Europe, and employs more than 1000 people worldwide. Our corporate headquarters is in Colorado, with additional offices in Europe.
Disclaimer
Global Healthcare Exchange, LLC and its North American subsidiaries (collectively, “GHX”) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, age, genetic information, disability, veteran status or any other status protected by applicable law. All qualified applicants will receive consideration for employment without regard to any status protected by applicable law.
This EEO policy applies to all terms, conditions, and privileges of employment, including hiring, training and development, promotion, transfer, compensation, benefits, educational assistance, termination, layoffs, social and recreational programs, and retirement.GHX believes that employees should be provided with a working environment which enables each employee to be productive and to work to the best of his or her ability. We do not condone or tolerate an atmosphere of intimidation or harassment based on race, color, national origin, sex, sexual orientation, gender identity, religion, age, genetic information, disability, veteran status or any other status protected by applicable law.
GHX expects and requires the cooperation of all employees in maintaining a discrimination and harassment-free atmosphere. Improper interference with the ability of GHX’s employees to perform their expected job duties is absolutely not tolerated.
